Why does the printer not print a word document. Why does the printer not print documents in MS Word

Good day to all. Continuing the theme of the Word text editor, I want to tell you about print Word documents through the printer. This article will be useful for users who often use the printer for document printing.

But it will also be useful to be able and know how to print documents on a printer not only for beginners, but also for advanced users.

What do you want to say. A printer is a useful, irreplaceable, necessary item in the household. The functionality of the printer is to transfer information from the monitor screen to a sheet of paper. Whether it's text, tables, pictures in a Word document, after pressing the print button, everything will be on a sheet of paper.

1. An overview of the print function in Word.

2. Set up document printing.

3. Practice document printing.

4. Why does the printer not print a Word document.

Here is a list of the main questions that we need to sort out. After studying the material, you will not have to “bypass the printer” or ask friends to print documents.

An overview of the print function in Word.

Let's follow my lead. You can also open any document and study the printing functionality on your PC step by step with me.

We look at the screenshot. On it is a document that I prepared in advance for the article:

In order to enter the document printing panel, we need to click on the FILE tab and go to the Print section:

In the screenshot, I have highlighted the following areas:

1 – task execution area. It includes a Print button and a selection of the number of copies. Copies it required amount the same documents. You can set the quantity using the buttons to the right of the window or enter the number manually.

2 – task executor area. Here we select the printer to print and set the printer settings.

3 - print settings area. The main area where we configure the print settings of the document.

4 - preview area. Here we observe the document visually. Since all the contents of the document will be located on the sheet.

5 - view navigation area. The number of pages is indicated here and all of them can be viewed by clicking on the triangle.

Set up document printing.

Now let's turn our attention to the print settings area.

Screenshot #1:

Here we select the connected printer. The word - Ready, means the printer is ready to work.

Screenshot #2:

Page print settings section. Here we will be interested only in selected areas.

Print all pages. When this option is selected, all pages in the document will be printed.

Print the current page. Prints the page that is displayed in the preview area.

Print custom range. The pages whose numbers have been entered in the page range box will be printed:

Example: print page 1 to 5. Need to enter: 1,2,3.4,5 or 1-5

Print even and odd pages. Select the even pages first, after printing, flip through the printed stack and select the odd pages. An example of two-sided printing.

Screenshot #3:

Single-sided or double-sided printing function. When you select duplex printing. At the end of the first pass, a window with actions for printing on the second side will pop up. Here everything will depend on the modification of the printer.

Screenshot #4:

It is very convenient if you are printing a document in multiple copies. For example, a document contains 5 sheets. If you choose option 1,2,3, then the documents will be printed in order: the first copy is 1,2,3,4,5, the second copy is 1,2,3,4,5, etc. If you choose option 111, 222, 333. Then the document will look like 1 page 5 copies, 2 pages 5 copies, etc.

Screenshot #5:

Select page orientation. This step is useless if you are printing a finished document. If you are printing a draft, then you can choose one of the options for more space saving or visual display.

Screenshot #6:

Choice of sheet format. Everything should be clear here. If you print on A3 format, then, accordingly, in this paragraph, you must select A3. Otherwise, what is printed will not be displayed correctly on the sheet.

Screenshot #7:

Field settings. The item is also useless if you are printing a finished document. When printing a draft, you can get confused by the margins to save paper.

Screenshot #8:

Select pages on a sheet. Also useful thing, but only for draft printing. Here on 1 sheet you can place up to 16 pages. It's cool if you print, for example, cheat sheets.

Everything! We ran through the settings, I think that everything is written clearly and intelligibly, if you have any questions, write in the comments.

The practice of printing a document.

Here everything is simple. After setting up the document, click on the print button. And the printed document should appear in the printer tray. We look at the result, correct if necessary. And we repeat the whole procedure. Be sure to turn on the printer and load paper.

To quickly print a document, you can use the keyboard shortcut on your computer - Ctrl + P. The letter "P" in the Latin layout.

Why does the printer not print a Word document.

Yes, and it happens! I press print, but the printer does not print. In this case it is necessary:

1. Check the connection of the printer to the computer.

2. Make sure the printer is turned on.

3. In the printer selection area, make sure you have selected the correct printer. And there is an inscription Ready.

If the printer is not selected, then go to the start menu, select the toolbar. See screenshot:

4. Making the document ready for editing. We look at the picture:

Here we click on the "Protect Document" button and select the "Allow editing" item.

5. If all of the above did not help, then do the following.

In the document, click on the "File" tab, select the "Options" item. In the parameters, select the "Advanced" item and look for the "Print" section. And remove the checkmark from the item "Background printing". See screenshot: 12

If all this does not help, then reinstall the drivers. Reboot the computer and printer. If AGAIN did not help. Then we copy the contents of the document into a new document and try again.

In conclusion, I will say that the printer is really a COOL thing. And not necessarily only for office workers, but also for students and pupils. Or, for example, it's nice to print a bunch of coloring pages for a small child. And on this topic, you can read an article that will undoubtedly surprise you with the capabilities of a conventional printer.

As you can see, the printer is of great importance in modern society. average price the simplest printer from 1500 tr. and more. So nowadays this pleasure is available to most users.

I hope that the article was useful and easy to understand. Share your experience and leave feedback about the material. I tried to give out the material, and I will be pleased to see comments from you.

Hello.

Those who often print something, whether at home or at work, sometimes face a similar problem: when you send a file for printing, the printer does not seem to respond (or it “buzzes” for several seconds and the result is also zero). Since I often have to solve such issues, I will say right away: 90% of cases when the printer does not print are not related to the breakdown of either the printer or the computer.

In this article, I want to give the most common reasons why the printer refuses to print (such problems are solved very quickly, for an experienced user it takes 5-10 minutes). By the way, an important note right away: the article does not talk about cases when the printer, for example, prints a sheet with stripes or prints blank white sheets, etc.

5 most common reasons why it doesn't print a printer

No matter how ridiculous it may sound, but very often the printer does not print due to the fact that they forgot to turn it on (I especially often see this picture at work: the employee next to whom the printer is standing simply forgot to turn it on, and the rest of the 5-10 minutes are sorted out what's the deal...). Usually, when the printer is turned on, it makes a buzzing sound and several LEDs on its body light up.

By the way, sometimes the printer's power cable can be interrupted - for example, when repairing or when moving furniture (very often happens in offices). In any case - check that the printer is connected to the network, as well as the computer to which it is connected.

Reason number 1 - the wrong printer is selected for printing

The fact is that in Windows (at least 7, at least 8) there are several printers: some of them have nothing to do with a real printer. And many users, especially when in a hurry, simply forget to look at which printer they send the document to print. Therefore, first of all, I recommend paying attention to this point again when printing (see Fig. 1).

Rice. 1 - send file for printing. Samsung brand network printer.

Reason #2 - Windows Crash, Print Queue Hanging

One of the most common reasons! Quite often, a banal freeze of the print queue occurs, especially often such an error can occur when the printer is connected to local network and it is used by several users at once.

Just as often, this happens when printing some kind of "spoiled" file. To restore the printer, you need to cancel and clear the print queue.

To do this, go to the control panel, switch the view mode to "Small icons" and select the "devices and printers" tab (see Fig. 2).

Rice. 2 Control Panel - Devices and Printers.

Rice. 3 Devices and printers - view the print queue

In the list of documents for printing - cancel all the documents that will be there (see Fig. 4).

Rice. 4 Cancel document printing.

After that, in most cases, the printer starts working normally and you can resend the desired document for printing.

Reason #3 - missing or jammed paper

Usually when the paper is low or jammed, a warning is given by Windows when printing (but sometimes there is none).

Paper jams are a fairly common occurrence, especially in organizations that save paper: they use sheets that have already been in use, for example, when printing information on sheets with reverse side. Such sheets are most often wrinkled and you can’t put them in an even stack in the receiving tray of the device - this is why the percentage of paper jams is quite high.

Usually rumpled sheet is visible in the case device and it must be carefully removed: just pull the sheet towards you, without jerking.

Important! Some users tear out a jammed sheet in jerks. Because of this, a small piece remains in the device case, which prevents further printing. Because of this piece, for which you can no longer catch on, you have to disassemble the device to the “cogs” ...

If the jammed sheet is not visible- open the cover of the printer and remove the cartridge from it (see Fig. 5). In a typical design of a conventional laser printer, most often, behind the cartridge, you can see several pairs of rollers through which a sheet of paper passes: if it is jammed, you should see it. It is important to carefully remove it so that there are no torn pieces left on the shaft or rollers. Be careful and careful.

Rice. 5 Typical design printer (for example, HP): you need to open the cover and remove the cartridge to see the jammed sheet

Reason #4 - driver problem

Usually, problems with the driver begin after: changing the Windows OS (or reinstalling); installation of new hardware (which may conflict with the printer); software failure and viruses (which is much less common than the first two reasons).

To get started, I recommend going to the Windows control panel (switch the view to small icons) and open the device manager. Open the Printers tab in Device Manager sometimes called a print queue) and see if there are any red or yellow exclamation marks (indicating driver problems).

And in general, in general, the presence of exclamation marks in the device manager is undesirable - it indicates problems with devices, which, by the way, can also affect the operation of the printer.

Rice. 6 Check the printer driver.

uninstall the printer driver completely from Windows:
download new drivers from the official website of the device manufacturer and install them:

Reason number 5 - a problem with the cartridge, for example, the ink (toner) has run out

The last thing I wanted to dwell on in this article is on the cartridge. When ink or toner runs out, the printer either prints blank white sheets (by the way, this is also observed simply with poor-quality ink or a broken head), or simply does not print at all ...

I recommend checking the amount of ink (toner) in the printer. You can do this in the Windows OS Control Panel, in the "Devices and Printers" section: by going to the properties of the required equipment (see Fig. 3 of this article).

In some cases, Windows will display incorrect information about the presence of paint, so you should not fully trust it.

When running out of toner (when dealing with laser printers), one simple tip helps a lot: you need to get the cartridge and shake it a little. The powder (toner) will be evenly redistributed throughout the cartridge and you will be able to print again (though not for long). Be careful during this operation - you can get dirty with toner.

On this issue, I have everything. I hope that you quickly resolve your issue with the printer. Good luck!

Today we will try to answer the following question: why the printer does not print and what to do with the situation that has arisen. There can be a lot of reasons here, related both to the technical problems of the device, which can be easily fixed manually, or to the software part of Windows. I will review a few options problems and I will analyze in detail the ways to solve each of them.

Looking ahead, I want to say that if your printer does not print: Epson, HP, Canon, Samsung or any other printer model and you think that the problem is in your printer model, then most likely this is an erroneous opinion. Of course, there are some printer models that require an individual approach, but there are very few such printers. So this instruction most likely will help to find the problematic part in today's situation.

Also at this stage, you need to check the sheets in the printer. Try taking out some of them if you put in too many. You need to try to shove them a little deeper into the receiving hole of the printer. If it does not help, then move the sheets either all the way to the right or to the left. Tray still won't accept A4? Turn off your device, restart your computer, then plug everything back in. Still unsuccessful? So the situation is really serious. Let's figure it out!

Checking Windows Settings

First, let's check if it's disabled. this device in the computer itself. Go to "Start" - "Devices and Printers". In the window that appears, look for your printer model and pay attention to the printer icon, if it is discolored, so to speak, then you need to check the contacts. Because this indicates that the drivers are installed on the computer, but the computer does not see this device.

You also need to make sure that the printer on which you are going to print the document is the default device. This is done as follows: we go to the same "Devices and Printers" in the "Start" menu, at the bottom left on the icon there should be a green check mark. If there is no checkmark, then click on the desired printer right click mouse and select "Set as Default".

If none of the above has any effect on solving the problem of why the printer does not print from a computer or laptop, then let's try restarting the print manager. Before starting the procedure, disconnect all connecting wires from the printer. Now go to "Start" - "Control Panel" - "System and Security" - "Administrative Tools". Double click on "Services". Find "Print Manager" in the list and go to the properties with the right mouse button.

On the "General" tab, opposite the item "Startup type" should be set to "Automatic". If this is not the case, correct it. Also, in the "Status" button, the "Stop" button should be active, if this is not the case, then click on the "Run" button and save the changes by clicking on "OK". Now right-click again on the name of the service "Print Manager" and find the inscription "Start". Click it. Is there such an inscription? So everything is in order and you did everything right.

Are printer drivers installed?

So, your printer still does not print, what do you not know to do? If you still don't have the printer drivers installed, please install them from the supplied CD as soon as possible. You saw above that in my case everything is fine with the drivers, but if you do not see the printer at all, then the problem is most likely in the drivers.

Sometimes there are problems even with installed drivers! If you installed the drivers, but the printer still does not print, then you need to remove the driver from the printer and reinstall it. This problem is very common, so you should not ignore it.

Print queue

As an option, I can also suggest clearing the print queue. To do this, we go to the "Devices and Printers" already familiar to us, located in the "Start". Then we right-click on our printer, select "View Print Queue". We delete absolutely everything that is in the window that appears, if it is empty, just close it, this is clearly not the problem.

If the queue is not deleted, then you need to restart the computer. After that, go back to this window and try to delete the queue. It is possible that these manipulations will not lead to anything. Then disconnect all the wires from the computer that are related to the printer and try to clean it.

Does not print in a certain program or there is a problem with the ports

For example, you want to print an MS Word document and everything freezes (there is such a problem), then you need to open another program and try to print any document from it. To do this, open, type a few letters in this program and print.

If the printer prints, then the problem is in the program. You will need to uninstall it and reinstall it. If there was no printing, then most likely the problem is in the printer.

Another pitfall that you should be aware of is misuse of the port. To check this, let's go to Devices and Printers again. Right-click on the device of interest to us, select "Properties". On the "Ports" tab, carefully look at the set value. It should be USB type, if the wrong port is used, choose the correct one from the list. Save changes and close all windows. Now disconnect the printer from the computer for a couple of seconds and connect it again. Everything must work.

For inexperienced users, I remind you: when printing a document, in any program, pay attention to which printer you are sending this document to. Sometimes, users choose the wrong printer they need.

That's all I wanted to tell you. I sincerely hope that one of the methods I described helped you deal with the problem of printing a printer.

If you get the Spoolsv.exe application error on your device:

Diagnosing the reason why the printer does not print is quite difficult, since there are currently a huge number of different brands of printers on sale, and each of them may have their own malfunction problems.

How to find out why the printer is not printing?

The first step is to make sure that the printer is plugged in and connected to the computer in accordance with all manufacturer's recommendations.

The next step is to check the printer driver. It may be outdated, and reinstalling the driver may also fix printing problems. This often happens when the question arises as to why the hp printer does not print - this is their "professional disease".

The Windows Update Web site, which detects hardware attached to your computer and notifies you of new drivers, can help you find the latest printer driver.

To start the Windows Update program, you must click the "Start" button, then "All Programs", then - "Windows Update".
Click "Check for Updates" in the left pane and wait while Windows searches for the latest updates.
If updates are still found, click Install Updates. If these actions can be performed by a person with administrator rights, enter your login and password in the authorization request window that appears.

There is a chance that a new driver exists even if it is not listed in the updates: it is possible that it has not yet been provided to Windows by the manufacturer.

Many Canon or HP printer manufacturers list current drivers on their website sections. You can download the required driver by following the manufacturer's instructions.

Why does the printer print in stripes?

It's probably the cartridge that needs to be replaced. This often happens when an early Canon printer does not print. You need to look at the information about the print queue, it may say that the toner is running out of ink. The printer itself may have fields, windows showing the status of the toner or ink.

In details possible situations consider below. By the way, the same reasons can be if the printer prints blank sheets.

There may also be problems with the USB connection between the computer and the printer. If there is no connection between the computer and the printer, follow the steps below:

Disconnect the computer from the network, disconnect the cable from the printer from it, and reconnect it.
Connect the computer to the network and try to print any document.
If the problem persists, try replacing the USB cable from the printer and repeat steps 1 and 2.

When the printer does not print black

If the hp printer (no matter what: inkjet or laser) starts to print pale and blurry or no black at all, and the cartridge is still full, then proceed as follows:

For an inkjet printer: Remove all cartridges and clean all contacts with a cotton swab dipped in warm water. This will improve the exchange of information between the cartridge and the printer.
For a laser printer: take out the cartridge and shake it horizontally and vertically. Due to this, the toner is evenly distributed throughout the entire surface of the cartridge.

Dark streak when printing with a Canon printer

Try changing the cartridge, even if it is brand new, as it may be defective, or refill it. If all these actions did not bring the desired result, and a dark stripe or gray background is present during printing, this indicates that the toner is of poor quality.

If the cartridge is not new and has been refilled several times, its parts are most likely defective: the photoconductor or the roller. In addition to these parts, there are others that can wear out during operation and affect print quality, so it is better to invite specialists to replace worn parts.

Diagnosing printing problems is very difficult for a non-specialist. Therefore, it is recommended to check everything in the order described above. And the problem itself, as you can see, is quite easily eliminated. To do this, it is not necessary to contact the repair shop.

A printer is a device for printing digital data. Today, almost everyone has such a device at home. There are many different models. They are divided both by the principle of printing (laser, inkjet, dot matrix) and by functionality (photo printing, support for various formats, pre-processing, duplex printing).

No matter how modern your device is, everyone can run into problems. Many of them can be solved on your own without contacting the support service, especially if there is a software error.

The printer is giving an error

There are several reasons for printer or printing related errors, they can be divided into two categories.

The first is software:

The second reason for the occurrence of errors is hardware, which are directly related to the device itself, such as:

In fact, there are much more system messages from a modern printer. But all, one way or another, are connected with refilling / replacing the cartridge or jammed paper, as well as overheating of the device.

Most problems with a non-working cartridge occur after refilling it, since many of them have protection from the manufacturer in the form of special counters and sensors.

Checking OS and device settings

If you are faced with the fact that the device does not display any messages on the screen, and nothing happens when sending a file for printing, then before contacting the service center with the question: “what should the printer stop printing, check the connection settings of the device, as well as the operating systems.

To do this, the first step is to check whether the device is connected to the computer correctly and whether the operating system sees it.

For this you should:

open the task manager and find the necessary device;
it must be in the list and match the name of your device;
opposite it should not be signs of erroneous connection, conflict or disconnection (yellow exclamation point or red cross).

Now you need to check if the settings of the device itself are correct.

If printing does not start, there may be several problems:

To check this data, you need to go to the "Control Panel" and select the "Devices and Printers" item. Here you can change the device for printing, selected by default (by right-clicking the menu and activating the corresponding checkbox). In the properties of the device - check the correctness of the settings.

Photo: Setting the default print function

If you cannot connect to the network machine, it is best to contact the remote computer user or network administrator for help.

Is the driver installed?

When you connect any device to your computer for the first time, you need to install drivers. In the case of printers, it is better to install not only the driver, but also the program to work with the device. The software is almost always supplied on a disk with the device and also contains instructions in several languages.

Occasionally in expensive models software provided on a USB stick. To check if the driver is installed correctly, you need to go to the "Device Manager" of the Windows operating system.

For this you should:

left-click on "My Computer" on the desktop or "Computer" in the "Start" menu and call "Properties";
in the menu on the left, select "Dispatcher ...";
check the list for the presence of your device.

The machine must be in the Printers and Scanners category. Its name must match exactly or approximately the name of your device (if the driver is universal, or the firmware has not changed since the previous model).

For example, if you have a Canon Pixma MP 280 model, it may appear in the task manager as Canon Pixma MP 200 or MP 2.

Video: The printer does not print

Busy print queue

If you are sure that the printer is working but not printing, you need to check if the print queue is busy. Most modern devices with fully installed software will display a similar error on their own. However, this does not always happen.

In this case, you need to check the print queue yourself. You can do this by calling the driver program from the tray (the icon next to the clock). However, this method is not always suitable for those who use the machine over a network.

The most common print spooling problem is encountered by users on large networks when working with a shared printer. In this case, one task may consist of many parts. For example, if it is very large, the program could divide it itself in order not to overload the internal memory of the device.

In addition, corporate practice shows that very often there are cases when one job did not complete completely due to errors (paper ran out or jammed, the printer overheated), and another one and another was sent.

Depending on the model, the device may not pay attention to unfinished tasks and continue to work until its memory is completely clogged with such fragments. Or just don't let it continue.

There can be two exits:

What to do if the printer does not print after refilling the cartridge

Users who have tried to refill the cartridge themselves, clean it, or soak it in a special solution often encounter this problem: the printer has stopped printing, what should I do now?

Refilling a cartridge is a complex operation that contains many nuances that users do not take into account, so then they turn to a service center with more serious problems.

The thing is that each device requires an individual approach when we are talking about refueling. First of all, you need to find out if the cartridge is equipped with special protections and chips, read if it has a page counter or another ingenious option from manufacturers.

In addition, when refilling the cartridge yourself, it is very important to be careful not to "air" the ink supply system in the case of inkjet printers. And on a laser device - do not get dirty, do not scratch the drum or knock down the spring that fixes the gears.

Photo: refilling laser cartridge powder

In any case, if after refilling the printer works, but does not print, you need to turn to professionals, to the workshop, so as not to spoil it completely. Cartridge prices are sometimes half the cost of the entire device, so you should be very careful when refilling.

Sometimes ink cartridges dry out. Therefore, after reloading, be sure to print a few pages to check. If this does not work, the cartridge requires soaking in a special solution.

Most printer problems are due to software bugs, but they are easy to fix on your own without going to a computer repair shop. If the error persists, contact a specialist.

When refilling a cartridge is required, it is necessary to carefully study all the information and follow the instructions clearly, and for inkjet printers it is generally better to install a special ink supply system. Thanks to this, most problems can be avoided.

Using a printer, you can output digital information to paper, but quite often it does not work correctly. A problem of this kind can occur with any printer, regardless of the brand and type of printing, so all the methods for solving the problem described in the article are relevant for almost any printer model, regardless of which OS the computer to which the device is connected is running.

In most cases, the problems that prevent the computer from detecting the printer are not serious and can be easily solved even by an inexperienced PC user. But if none of the methods helps, then this means that the breakdown is serious, or the printer has its own individual characteristics in operation (such models are extremely rare).

Hardware check

A common cause of a printer not working is a loose USB cable from the port. In this case, the computer recognizes the device as not connected. To fix this, you just need to reconnect the printer to your computer. Check the cord for damage. Sometimes it can break. Most often this happens somewhere at the ends of the cable. In this case, the problem can be solved by fixing the broken points (for example, with electrical tape). If this does not help, then you will have to replace the cable.

Sometimes the printer refuses to print due to improper handling. For example, you put too many sheets in the output slot and/or wrinkled them badly. For these cases, many models are equipped with special indicators on the case. Try to correctly shift the sheets into the receiver, and the problem will be solved by itself.

Also, do not forget that the printer may run out of ink. If this is the case, then a special indicator will light up on the case, and when you try to print something, an error window is displayed or the device will work “idle”.

If the proposed options did not help, then there are two algorithms for the development of events:

serious damage to the printer, i.e., it will have to be carried for repair or replaced with another device. Fortunately, this is rare.
problem with the software component. As a rule, these are outdated or removed drivers.

Method 1: configuring settings

Sometimes the printer refuses to work due to incorrect software settings. To check if the settings are correct, do the following:

Then try to print something again. If nothing happens, then try restarting your computer. Most often this is not required, but some versions of Windows and the printer software itself may not see the changes made until they are restarted. You can also try turning the printer on and off.
If these manipulations did not help, then the problem may be in incorrectly working drivers.

Method 2: Reinstalling Drivers

In modern versions of Windows, Linux and Mac, all the necessary software for the printer to work is installed either in the background or from the electronic media that comes with the device. If the device does not work during the first use, then download the drivers from the official website of the manufacturer.

Some users Microsoft Word sometimes they encounter a problem - the printer does not print documents. It's one thing if the printer basically doesn't print anything, that is, it doesn't work in all programs. In this case, it is quite obvious that the problem lies precisely in the equipment. It is a completely different matter if the print function does not work only in Word or, which also sometimes occurs, only with some, or even with one document.

Whatever the reasons are at the origin of the problem when the printer does not print documents, in this article we will deal with each of them. Of course, we will also tell you how to fix this problem and still print the necessary documents.

Reason 1: Inattentive user

For the most part, this applies to inexperienced PC users, because there is always a chance that a novice who encounters a problem is simply doing something wrong. We recommend that you also make sure that you are doing everything right, and our article on printing in the editor from Microsoft will help you figure it out.

Reason 2: Incorrect equipment connection

It is possible that the printer is not properly connected or is not connected to the computer at all. So at this stage, you should double-check all cables, both at the output / input from the printer, and at the output / input of a PC or laptop. It will not be superfluous to check if the printer is turned on at all, perhaps someone turned it off without your knowledge.

Reason 3: Problems in the performance of the equipment

Having opened the print section in Word, you should make sure that you have selected the correct printer. Depending on the software installed on your work machine, there may be more than one device in the printer selection window. True, all but one (physical) will be virtual.

If your printer is not in this window or it is not selected, you should make sure that it is ready.

Reason 4: Problem with a specific document

Quite often, Word does not want, or rather, cannot, documents because they have been damaged or contain damaged data (graphics, fonts). It is possible that you will not have to make much effort to solve the problem if you try to perform the following manipulations.

If you can print a test text document, then the problem was hiding directly in the file. Try copying the contents of the file that you couldn't print and pasting it into another document and then sending it to print. In many cases this can help.

If the document that you so desperately need in print is still not printed, it is likely that it is damaged. In addition, such a possibility also exists if a particular file or its contents are printed from another file or on another computer. The fact is that the so-called symptoms of damage to text files may well appear only on some computers.

Reason 5: Crash in MS Word

As mentioned at the very beginning of the article, some problems with printing documents can only affect Microsoft Word. Others may affect several (but not all) or indeed all programs installed on the PC. In any case, trying to thoroughly understand why Word does not print documents, it is worthwhile to understand whether the cause of this problem lies in the program itself.

Try sending a document for printing from any other program, for example, from the standard WordPad editor. If possible, paste the contents of the file that you cannot print into the program window, try sending it for printing.

If the document is printed, you will make sure that the problem is in the Word, therefore, go to the next step. If the document did not print in another program, we still proceed to the next steps.

Reason 6: Background printing

In the document to be printed on the printer, perform the following manipulations:

Reason 7: Incorrect drivers

Perhaps the problem why the printer does not print documents lies not in the connection and readiness of the printer, as well as not in the Word settings. Perhaps all the above methods did not help you solve the problem due to the drivers on the MFP. They may be incorrect, outdated, or even completely absent.

Therefore, in this case, you need to reinstall the software necessary for the printer to work. You can do this in one of the following ways:

Install the drivers from the disk that comes with the equipment;
Download the drivers from the official website of the manufacturer, choosing your hardware model, indicating the installed version of the operating system and its bit depth.

After reinstalling the software, restart your computer, open Word, and try printing your document. We have discussed in more detail the procedure for installing drivers for printing equipment in a separate article. We recommend that you familiarize yourself with it in order to surely avoid possible problems.

Reason 8: Lack of permissions (Windows 10)

V latest version Windows problems with printing documents in Microsoft Word can be caused by insufficient system user rights or lack of them in relation to one particular directory. You can get them like this:

Log in to the operating system under an account with Administrator rights, if it has not been done before.
Go to the path C:\Windows (if the OS is installed on another drive, change its letter in this address) and find the folder there Temp.

Click on it with the right mouse button (RMB) and select the item in the context menu "Properties".

In the dialog box that opens, go to the tab "Safety". Based on the username, look in the list "Groups or Users" the account through which you work in Microsoft Word and plan to print documents. Select it and click on the button "Change".

Another dialog box will open, and in it you also need to find and select the account used in the program. In the parameter block "Group Permissions", in a collumn "Allow", check the checkboxes opposite all the items presented there.

To close the window, click "Apply" and "OK"(in some cases, you will need to additionally confirm the changes by clicking "Yes" in a popup window "Windows Security"), restart your computer, be sure to then log in to the same account for which we provided the missing permissions in the previous step.

Start Microsoft Word and try to print the document.

If the cause of the printing problem was precisely the lack of required permits, it will be removed.

Checking Word files and settings

In the event that printing problems are not limited to one specific document, when reinstalling the drivers did not help, when problems occur in Word alone, you should check its performance. In this case, you need to try to run the program with the default settings. You can reset the values manually, but this is not the easiest process, especially for inexperienced users.

Open the folder with the downloaded installer and run it.
Follow the instructions of the Installation Wizard (it is in English, but everything is intuitive).
Upon completion of the process, the performance problem will be fixed automatically, the Word settings will be reset to default values.

Since the utility from Microsoft removes the problematic registry key, the next time you open Word, the correct key will be recreated. Try to print the document now.

Recovery of Microsoft Word

If the method described above did not solve the problem, you should try another method to restore the program. To do this, you need to run the function "Find and restore", which will help you find and reinstall those program files that have been damaged (of course, if any). To do this, you need to run the standard utility "Installation and removal of programms" or "Programs and Features", depending on the OS version.

Word 2010 and above

Word 2007

Open Word, click on the Quick Access Toolbar button "MS office" and go to section "Word Options".
select Options "Resources" and "Diagnostics".
Follow the prompts that will appear on the screen.

Word 2003

Click on the button "Reference" and select the item "Find and restore".
Click "To begin".
Insert your Microsoft Office installation disc when prompted, then click "OK".

If the above manipulations did not help to fix the problem with printing documents, the only thing left for you and me is to look for it in the operating system.

Optional: Troubleshooting Windows issues

It also happens that some drivers or programs interfere with the normal operation of MS Word, and at the same time the print function we need so much. They can be in the program memory or in the memory of the system itself. To check if this is the case, start Windows in safe mode.

Remove optical discs and flash drives from the computer, turn off unnecessary devices, leaving only the keyboard and mouse.
Restart your computer.
Hold down the key while restarting F8(immediately after switching on, starting from the appearance of the motherboard manufacturer's logo on the screen).
You will see a black screen with white text, where in the section "Advanced Boot Options" you need to select an item "Safe mode"(move using the arrows on the keyboard, press the key to select "ENTER").
Log in with an administrator account.

Now, starting the computer in safe mode, open Word and try to print a document in it. If there are no problems with printing, then the cause of the problem lies in the operating system. Therefore, it must be eliminated. To do this, you can try to perform a system restore (provided that you have a backup copy of the OS). If, until recently, you normally printed documents in Word using this printer, after a system restore, the problem will definitely disappear.

Conclusion

We hope this detailed article helped you get rid of printing problems in Word and you were still able to print a document before you tried all the methods described. If none of the options we have proposed helped you, we strongly recommend that you contact a qualified specialist.