Methods of self-organization of rational time planning. Work planning is the most powerful self-organization tool. Accounting and control

When I was small, my mother repeatedly told me that in childhood the time goes more measured and smoothly, and in adult life - literally flies. I did not believe, saying that time is a generally accepted unit that does not fluctuate depending on age. In my youth, I encountered a man who repeatedly repeated: " Now if in the days there were more than 24 hours, how much could you have time!».

It was then that the first thoughts came about the rightness of the parent narration. Something a little more, reaching 25 years, I met a different young man who was too serious for his years. Every evening he sat down at the table, took his notebook, handle, and painted in detail the plans the next day, right up to the "smokers".

It could seem to me with a frantic snobbery and nauseous pedanticity, if it were not for one weighty "but" - this person was already extremely successful, spent, wise and assembled.

How many hours in your day?

The modern rhythm of life does not spare anyone, and sometimes even the youngest, energetic and ambitious people feel with tired old men, barely reaching the thirtieth anniversary. We are constantly in a hurry somewhere, we are mired at work and do not have time to pay attention to loved ones, we often do not have time to make as many simple, but extremely important affairs!

Do you know this situation and you seriously aimed to change it into a positive line for yourself? Then time planning is a prerequisite for you. Surely you heard a sustainable statement that thoughts are material. And if they are set forth on the paper, they are completely embodied in the shortest possible time.

We do not undertake to judge esoteric teachings, but we guarantee you - with the help of a banal diary you can not only gain a lot of free time, but also to achieve important planned plans, the execution of which, under the onslaught of circumstances, is postponed in a long box.

If you want to make life easier and more productive, you will need only optimize your own time, making small adjustments to the usual mode of the day.

And believe me - these changes will not be burdensome for you, even on the contrary: soon you get into a new way of life and will become much easier. Planning time as a way of ideal self-organization is an important step towards multifaceted and fruitful success!

Alpes method in daytime optimization

The Alpes method in the planning of working daytime was designed to increase the performance of workers in certain business segments. This time management option was firmly introduced into public masses, and today they are actively used even at all "not business" people.

It helps to do truly important things, without losing time on its own hobby, family and entertainment. The program and its methods are built on defining priorities. With it, it is the perfect work time planning, without Abrals and Dadlinov. Try, and see for yourself!

Detailing the principles of the Alpes system:

• Note the plan. To begin with, make a list of cases planned for the day (no more than 15 positions);
• Distribute actions for the three sectors: A - important and non-adequate, in - important, but not urgent, urgency, but not important;
• Consider time - describe in detail how many minutes and hours you can (or ready) spend on certain actions;
• Organize "Fraight". For every hour of work, we assure 10-15 minutes of rest, during which you can deal with what you please;
• Determine the framework. You do not need to put in front of you supernatural purposes: Observe only those cases that fully fit into the boundaries of the time spent;
• Put the "pegs". These are peculiar marks for extremely important cases (meetings, negotiations, visits), which are scheduled for certain hours and cannot be transferred;
• Prepare "Patchwork". "Patchwork", or "Runs" - these are quick cases that can be carried out in an unexpectedly issued an hour "idleness";
• Organize a day composition. Build all day to start it with the most important cases, and finish - light and fast.

10 Basic Time Planning Rules

If you hardly do not want to follow any specific time planning program, we advise you to make your own! But it should be based on the golden rules of self-organization. In general, the method of self-discipline is a confident step towards committing the main life goals.

A well-organized personality is faster than others to achieve career heights and increments, earns large capital, acquires the ability to work on themselves and live according to their rules.

The principles of high-quality planning of time are easy, their execution will not require you extra forces. On the contrary - free you from fatigue and permanent feeling " failure ". Life can be optimized simply without trifling costs. For this, you will need only control over your affairs.

Methods of basic planning of time:

• Time planning with a paper diary is the best option for self-discipline! Buy yourself a beautiful good notepad, in which you will daily make plans for the coming day. Write about them competently, beautiful and neatly. Throw out every thing to not clog your trifles mode. When writing a plan, focus and do not rush. An electronic organizer can be used, but, as practice shows, such methods are inferior to the handwritten method;
• Method 70/30 - the best for beginners. This means that you will plan to plan 70% of your time, and 30% - let the samples. At first, you will not be able to paint all the details of your day, and with such an attempt to a priori violates the plan of concrete actions;
• Perform most important affairs to lunch (14.00) so that in the evening the fatigue does not reduce the productivity of your activity in a later hour;
• Write in the evening. They say that morning the evening is wiser. But only not in time planning! Of course, I should not strive to rush home, and, barely having run, run behind a handle or pencil. After work, talk, think well what you managed to do today, and that you need to have time for tomorrow. You may remember something that you wanted to make a long time ago, but in a hurry postponed at the later period;
• Plan a realistic. Of course, the flight in Hollywood tomorrow at 6 - this is a good idea, but it is hardly embodied for the average alone. Grand goals write on another notebook. Time for them can also be planned, but the way for this should be spatial;
• Rest is an important aspect of a productive working day. Even if you do all the plans, but you will not relax a minute, you will return home in a state of "squeezed lemon" and you will not be able to gain strength for the next day. And therefore its productivity will significantly decrease;
• Determine the time (for example, dining), in which you can be alone with yourself, in full silence. Get out of the office for a walk, wait until colleagues go to the cafe, in a word, use any means to stay alone and rest for 10-15 minutes;
• "The fractional method" is good not only for food, but also for large tasks. Perform them with small "portions";
• Get rid of the rubble. The things that we do not use are only weighting our workspace and create a fortune of fuss in it. On your table there is a kip books to which you have not triggered for a long time? Think about what role they perform on it, and why not remove them into the closet, freeing for themselves the share of superfluous "air"?;
• Bring a healthy and active image in life. Let in your plans at least sometimes appears a jogging, a contrasting shower or trivial charging. Doing it all in the morning time, you charge vigor and performance for the whole day!

When planning your working and personal time, you will be able to achieve your "big" goals in a short time, to find time for young family joys, to work without abrasions, sleep at night, and even scatter a certain amount of money. We wish you a productive lifestyle and work that brings exclusively joy!

Dear friends, glad to greet you in your blog! Today it will be about planning time as a method of self-organization.

Time is expensive! Saying this, we do not always understand how much phrase is accurate and relevant. Especially today, when almost physically felt, as rapidly run minutes and hours.

How to learn not to waste time, but make it work on yourself? Let's turn to the advice of time-lazy professionals to understand this difficult question.

How often do we caimize yourself for in vain time spent, and, spending new precious moments for self-vaccination! Everything would be easier if we correctly understood what time planning is and how efficiently it is.

Even a simple "pale analysis", that is, honest recognition of your own mistakes, the analysis of the missed will help to further avoid such weighty losses. Here with this and let's start.

So what are the main reasons for our disadvantage:

• Lack of motivation;
• Scattering and inconsistency;
• A weak concentration of attention;
• Inability to extract the main tasks;
• Perfectionism, that is, the formulation of overestimated goals.

Honestly, this is just the beginning of a long list. Then can follow the banal lazy, the inability to say "no", the habit of picking out other people's care and so on.

Before you take for the studing of time planning techniques, just look at yourself from the side, analyze at least one lived day, make it a timing. Yes, let's write - that when, "weigh" in minutes. Then sit over this "abstract" and a lot about yourself will understand. Try to promote too much, without which you can and it was necessary to do. And in the column "Total" will appear a solid reserve from the clock, which cost to spend more productively ...

Article in the topic:

There are many different techniques, a lot of time planning books have been published. For example, here this.

One of the founders of this science consider Benjamin Franklin, which laid the foundation of competent. In one degree or another, its ideas are used in all subsequent systems, including in the Eisenhuer Matrix. From the set of recommendations for self-organization, he detected the main thing: ability to accurate priorities .

As a result, four groups of tasks were obtained:

1. Important and at the same time urgent matters. They are not going anywhere, because the non-fulfillment of them threatens serious consequences in the future. For example, if tomorrow by 8 in the morning you need to pass the boss report, it is better to do it on time.
2. Just important tasks. As preparation for the exam or the development of a new program. They bring us closer to the goal, bring satisfaction from the made.
3. Urgent cases, but not too large-scale. We rush we constantly, but not always this race is justified. Running to the hairdresser, rather to the girlfriend, etc. Maybe we should sometimes listen to the advice: "Do not rush, and then you have time?"
4. Not urgent, and not essential, but we pay them hours and days, because I just want or believe that it is necessary. We can lie on the TV, flip fashionable magazines, chat on the phone about trifles, "hang" in social networks. And then it was late to crush that they did not have time to make general cleaning for the arrival of the mother-in-law.

And Eisenhuer warned about the right time planning 🙂

Accounting and control!

The so-called Alpes Methodology is also based on the exhaustion of the main one. But also teaches it to paint, scatter on the shelves, you mean, rows, graphs, paper plan columns. Boring? No, it is interesting and very useful.

In the evening, after analyzing the day last, sit down for drawing up a table for tomorrow. First you can draw a draft: a general list of what is planning to mask. Then allocate the most important and priority from it. In order of order, make these tasks in our matrix.

Be sure to estimate the time that will spend on the execution of each of the intended affairs. We emphasize the events that are tied to a specific time. Specialists, and not only in the Alpes method, it is called "put pegs", that is, to drive the exact start of the event. For example, the meeting begins at 14.15, there are simply no options. But on a hike to the supermarket, some temporary "backlash" can be provided, there are surprises there.

Provide "patchwork" for unexpected losses of minutes. For example, you will have to run into the clinic, sit in line for the therapist or dentist. Maybe 10 minutes, and maybe all 40. So grab a magazine with you or it is for this period that you plan the optional "secular" calls.

Agradi with the poet, which is useful to "train what lived." This contributes to the achievement of a high level of self-organization. Therefore, by the end of the day, we return to your tablet and scroll the day in memory. We put the pros and cons, we carry something on other days, do something overlooking the loss of relevance.

In "networks" and operating systems

So far, everything we talked about concerned planning in the most simple forms. But it is necessary to build out its activities and and scientists who cost large, even global goals. For example, it is necessary to plan a financial system reform, or to write a large-scale cultural event algorithm, or a detailed schedule of works on the construction of an important object of urban infrastructure, etc.

It comes to the rescue network planning , that is, special programs for time planning, including calculated and graphic techniques for modeling, analysis of the situation on complex development. The complexity here lies in the fact that the stages are tied to others.

Let's say if the foundation is not ready, then it is too early to connect specialists in domestic communications, and even more so finishers. To meet the time limits, it is necessary to clearly predict the course of each construction phase.

For which the set of calculations and graphs is lined up. They will help make calendar plans for a specific period, seeking reserves, competently use people and equipment, effectively analyze the made.

Considered in these systems and time Reserve in Network Planning - This is a time-time reserve or maximum period that can be delayed by one of the steps of work without harm for the final result. With regard to the "our" building, for example, it should be calculated, as far as possible to deviate from the roofing schedule to catch up to catch up this time at painting plaster.

Even more modern techniques imply use computer simulation . Any operating system has certain mechanisms for calculating tasks, including and planning in real-time systems. These are the worships for programmers and advanced users, but everyone else remains to use the results - a clear effective work of programs that we can all be applied in our daily activities, saving your time and strength.

How to tame a "pinile" time?

Above, we met a number of theoretical calculations, justifiers of the importance of time management and useful advice. Are there people who similar recommendations definitely benefited? It turns out that they are quite a few. Moreover, after checking the theory in practice, some of them themselves joined the ranks of the developers of the most modern systems of time management. One of them - Evgeny Popov, the author of the course "Master of Time".

This is a very sensible training based on the author's own experience and knowledge that has become a successful businessman.

In it, Eugene will help to figure out why and where exactly we lose the precious clock, will tell you how to make plans for every day and other periods, will give recommendations to those who have problems with motivation, or covered the wave of fatigue, or has an emotional "burnout".

And many more interesting and useful you will learn on this training. The author will answer the questions exciting you, will help to navigate in a difficult situation.

I hope you have spent time with benefit by reading this review. Everyone can choose something necessary for themselves and closest, apply in practice. And to become a bit stronger, climb over the circumstances. What I sincerely wish you!

Let's discuss with you in the comments, how do you plan your time? What techniques use?

Do not forget to share information with friends (social cabins just below) and blog.

When the targets are delivered and the action plan is understood, it remains only to act. Sometimes it is easy, and sometimes for this you need to organize yourself. Self-organization - the ability to organize yourself: to work, on the fulfillment of agreements with themselves and others, to achieve its goals.

If the goal lives in the soul in the form of a desire, she, as a living, pulls us to himself, attracting and our attention, and our forces. Happy those who want what is needed, but all that related With desires - unreliable. Desire - Like the wind or weather, the weather is typical of changing, the wind easily changes its direction and the desire can go out and disappear. Without self-organization, many of our desires are just desires, only with dreams.

If the goal lives in the shower in the form of intent, it is more durable, but it may not be thrust. The intention is formed primarily head, but without a developed will, intention is empty. A young man intended during the holidays to run in the morning and make charging every day, but if at once, at once, the rhythms of the night disco take the rhythms, the intention remains nothing. If there is no will, self-organizing is needed.

Not only self-organization helps to achieve large and difficult goals: no self-organization helps: someone helps the will, volitional efforts, someone helps self-motive: whip or gingerbread against himself, prompting and pushing himself to execute the appointed goals.

Self-organization is such a building situation and such an organization of life, when everything that happens should happen easily and naturally, by itself.

For example, you have the walls in your apartment: Strictly speaking, it is they who control the direction of your movement when you go from the hallway to the kitchen or to the bedroom. But at the same time say that they "make you go to a certain route ... - No, the walls are not forced. They just stand as they stand, and you go the route that built walls. This is - the organization of life.

Unfortunately, for ease and naturalness you need to pay: the charms of self-organization are available only to those who have learned themselves in advance to self-organization, who spent strength and time in advance. Self-organization is new habits lifeAnd to new good habits you need to teach yourself.

Several effective methods of self-organization:

What is written in pen, do not cut down the ax

Any plan until it is only in your imagination is just dreams. Write your plans, and they will turn into a goal! Also - mark your luck and achievements, any convenient way to allocate performed and achieved - it will be a good stimulus and award. In 1953, scientists conducted a study among the group of graduates of the Yale University. Students asked if they had clear plans for the future. Only 3% of the responded plans for the future existed in the form of entries of goals, tasks and action plans. After 20 years, in 1973, it was these 3% of the former graduates who became more successful and happy than the rest. Moreover, it is these 3% of people who have achieved more financial well-being than the remaining 97% combined.

Intensive as a lifestyle

If you want to get into the room today, do not stretch it for the whole day, and agree with you (and better with someone) clearly: 15 minutes to disassemble the cabinet (only!), 15 minutes to clean up the table (no minutes more !!), 15 minutes to wipe dust and spend the floor (time for iron !!!), and then - absolute freedom and perfect joy!

Make a habit

We are woven out of habits, and the habit is the result of repetition. Habit usually forming For 21 days, and what previously required for themselves, it becomes easy and usual. You decided to lean cold water: Even if you started in the summer and you liked it, you first need an effort to organize themselves. Three weeks later, it became a habit, it became natural, and to the fortieth day, the habit gradually turns into need: if they did not dare today, you already have something strange. Already something is missing ... Total: if you start a new one and leave every time, having fun for a week, you will only suffer all my life. If you teach yourself to a new little longer, the new becomes familiar and natural. Earlier someone else becomes ours.

Time Management: Plan and Rules

If you in the morning made up an image of the next day, made a list of what you plan to do today, distributed all things in order and tied all the mandatory time for a certain time, your day goes easier and clearly. As in terms of plan.

Teach another

One of the best ways to accustom oneself to order is to start teaching someone from loved ones or friends. "Once he said - he did not understand. Two said - I did not understand. The third time he said - I already understood everything myself, and he does not understand everything! "

To be a purposeful person, the will of the will, skill overcoming itself, his laziness and their fears (see the development of will). The will is developing in sports under the beginning of a good coach and in the army under the teams of the ruthless sergeant, and this technique is not suitable for everyone. Silovikov - Suitable, Dushkom And tactics like something softer and flexible.

For cutting and tactics, a more flexible and positive technique is suitable: to know where to think about. The essence of the technique: there are two situations - while you think and when you have already accepted the decision. So: While you think, you need to doubt. When the decision is made, there are no more doubts. See the technique to know where to think about what

Hello, friends! In touch Dmitry Shaposhnikov.

In my opinion, a modern successful person inevitably faces the concept of "Time Management". Each to some extent felt a shortage of time, the pressure of the deadlines, felt stress from forced rush.

After reading the article, you are learning the most important time to manage time, familiarize yourself with the basic concepts of successful time management. All this is accompanied by my examples and comments. I hope that the study of this topic will be useful for you, interesting and exciting!

Let's start, friends!

1. What is Time Management - Definition and History

Direct translation of this term " TIME MANAGEMENT.»From English -" time Management" It is clear that in the literal time to manage the time is impossible: the real function of time management is to use the time of your life with maximum efficiency.

The most accurate determination of the time management sounds like this:

Time management - This is accounting, distribution and operational planning of your own time resources.

Another definition option.

Time management - This is a scientific approach to organizing time and increase the effect of its use.

Professional Time Manager motto:

Work less, time more!

People who know how to productively dispose of their own time reserves, live more rich and full of life, make their work with minimal time costs.

Managing your time, we have more living space: it becomes a more real opportunity to do what we really like.

Considering that a modern person lives in what Abral, the issue of time resource management is becoming more and more relevant if not to say - vital. The developed skill of time management at times increases personal efficiency. I understood it already 12 years ago.

Time management allows you to streamline working and personal time during the day (weeks, month) to manage to do all the important and necessary affairs without being distracted by secondary or foreign issues and problems.

Effective planning allows you to release colossal time resources for a saturated and full-fledged life. According to professionals, the sizes of such resources are calculated for years and decades.

Time Management History

The scientific approach to organizing time is not new. The history of time management is rooted in the distant past.

Another 2000 years ago, in ancient Rome, the famous thinker Seneca offered to divide all the time for spent with benefits, that is good, on a bad and useless.

Seneca also began to maintain a permanent accounting of time in writing. The thinker said that he had a certain period of time, it was necessary to evaluate it from the point of view of completion.

In the further history of time management, these ideas have the basis for such a concept as "personal effectiveness".

Alberti, writer and Italian scientist who lived in the XV century, said that those who can manage time with benefit would always be successful.

To do this, he suggested using two rules:

1. Every day in the morning make a list of cases.
2. Estabilities in order to reduce importance.

For many centuries, all these principles existed only in theoretical form and only since the 80s of the last century, this topic began to move from theory to practice.

Time management is necessary not only to managers and owners of their own business: each of us should be able to dispose of our own assets in order to enjoy the process of life in the whole fullness.

Of course, time management is not needed to all. If a person in his life has nothing to do, and his main task is to "kill time", then the management of time for such a person is an irrelevant and unnecessary discipline.

In other words, you should first decide whether you really do not have enough time and where you would like to do free minutes, hours and days when they appear.

Time management consists of several components:

• strict time accounting;
• optimization of time resources;
• planning of the day (weeks, month go of another segment of time);
• organization of motivation.

Time management is important not only for work: people who have comprehended the art of time management, more cheerful, healthy and successful in professional and personal life.

Effective time management allows you to comprehend all your actions and solutions from the point of view of their feasibility for your own development and improvement.

2. The Myths on Time Management - 3 main delusions

There are a number of public stereotypes and misconceptions regarding time management.

Some believe that time management is needed exclusively for work that in Russia this discipline is ineffective due to the characteristics of the national mentality that life strictly turns a person into a robot and deprives him of their freedom of will.

All these myths are not consistent: Below I will try to completely debunk them.

Myth 1. No one can manage time

The statement is true in form, but erroneous content. Time to manage is really impossible. (Unless, of course, you are not the inventor of the time machine). No one is able to slow down his objective move, speed up or stop even for a moment.

But a person can do the following : manage yourself, with your decisions and actions in time, as well as to deal with priorities. It is about this that the practices of time management are argued - about managing their own lives.

A reasonable and pragmatic approach to their actions and there is time management: you will be surprised how many minutes and hours are released as soon as you start to act more thoughtlessly and consciously.

Remember that all successful people, regardless of their activities, are planning their affairs and act with maximum productivity. At the same time they work approximately as much as ordinary people, but always have time to do more.

Their secret is that in a unit of time they manage to make more cases, which ultimately affects their life results.

Myth 2. Time Management will make me work more and more intense

Work a lot and tired, neglecting the rest - a direct path to overwork and depression. It is necessary to constantly strive to reduce the amount of work with increasing performance. How to do it? If you speak briefly, it is strictly according to plan and be able to separate the minor from the main thing.

Effectively use time management methods - does not mean to do more or increase productivity due to the speed of work.

We are talking about improving personal performance through the elimination of unnecessary tasks and eliminating the so-called "time eaters" or "chronophages."

The category of chronophages includes hundreds of meaningless and small cases that we do during the day, without even thinking about their feasibility: a frequent check of mail, communication and news views in social networks, devoid of semantic load talking with colleagues.

A person's commitment to distracted from the main task of cases is partly due to procrastination - the desire to postpone "until the best times" important and necessary events.

However, if you drop the reflection and recognize the importance and importance of current tasks for yourself, you will not be distracted by foreign affairs, no effort.

Myth 3. The use of time management will turn me into a robot that everything will do on schedule, will deprive me of freedom and choice

People are afraid to turn into robots, but in fact they are already, as well as slaves of their own psycho-emotional habits and behavior patterns.

Time management does not limit our freedom, but on the contrary - it creates it.

Time management is necessary not only to office staff, managers and managers: manage the main resource of life - own time - you need everyone who belongs to themselves responsibly and seriously.

The practical criterion of the need to introduce in the life of the principles of time management - availability 4 or more cases In terms of current day (not only professional, but also personal affairs are taken into account. It is necessary to businessmen and free artists, and housewives.

Today, more than ever before, the most important popular statement "Time is money." And today it is not aphorism. Inability to manage your own time today is a problem and companies, and every individual person.

The reason for this is incorrectly arranged priorities in the time planning and the execution of secondary tasks in the first place. Self-organization at work and working hours planning will help a competent manager to increase personal effectiveness up to 100%. This procedure will take you not more than 10 minutes of time, but will save most of the aimlessly spent time in an attempt to remember what you have forgotten?

These problems are characteristic of the sales, supply department, technical department, and occur most often, in the interaction of one department with another. The problem is in the inability of some explain, but to listen to others.

Therefore, the development of self-organization at the individual level is a working and effective tool for solving this problem. To manage time, learn how to plan, starting with a small, with small household cases, being accustomed to discipline.

The main task of planning is the ability to divide cases on urgency into 3 groups:

1. Urgent - cases, the execution of which is in strict temporary framework.
2. Medium-term - everyday affairs.
3. Not urgent - cases that can be postponed for a while.

Having distributed all the things to these categories, you will understand what you can do, and get extra time to plan more urgent tasks. Start from planning work on the day, while putting important things to first place. Successfully coping with this task, proceed to planning work for a week.

At the same time, do not forget that by planning the main task for the day, the rest should be described around it, so you will not lose time on the insignificant details.

"Never start a day if it is not yet scheduled on paper." Jim Ron.

For important, not only personal, but also self-organization of the activities of employees. At the development of self-organization of employees, trainings, well-thought-out motivation systems, methods of encouraging for achieving the tasks set favorably.

1. Prioritization.

   Forming urgency and importance things. In the morning, make the most difficult affairs, those to which you don't even want to touch. Making them, you will feel much better. If it requires high time costs, "dilute" by its insignificant tasks from the list. It will help to distract.

2. Planning cases.

   After mastering the skills of planning work on the day, start drawing up the execution schedule as much as possible important cases, expanding the planning of the work: week, month, half a year. Having a clear structure of work, you will greatly simplify your life.

3. Accuracy.

   Keep your personal things in order - it will not waste time looking for the desired thing. The breeding of chaos is unlikely to contribute to saving time and rapid decisions.

4. Delegation of authority

   Transfer the execution of tasks to the subordinate. At the same time, highlight the time to explain what result you expect from the subordinate. This will significantly unload the day and still come to the result.

5. Make lists of tasks for unloading memory.

   Do not clog your head unnecessary information that you can write. Fruitfully, after completing the task, cross it out from the list. Crushed things - raise the mood and motivate for further work.

6. Adequate evaluate resources.

   It is not worth allocating 10 minutes to work, which requires a minimum of 30 minutes of your time. Singing a rhythm, you will reduce the efficiency of work, provoking errors in the work and development of stress.

7. Discipline.

   The development of self-organization directly depends on how disciplined you are. People around you should understand the value of your time. Starting work, bring the matter to the end, without being distracted by "empty conversations" and not leaving external factors and laziness.