Primary documents: act of reconciliation of mutual settlements. The debit reconciliation act reflects what is accepted in the reconciliation act

Instructions

Before generating a reconciliation report, check that the primary and tax documents (delivery notes, invoices, receipt orders) are correctly completed and completed.

After this, review the correctness of the reflection of transactions in accounting. Remember that if you make an error in the posting, the transaction may not be included in the reconciliation report (if you use the program).

In the tabular section, provide each party with its own field for filling in data on general positions. Here list the documents on the basis of which information for calculations is provided, indicating their name, number, date and payment amount.
At the end, summarize the data of each of the parties to determine the presence or absence of debt, which will be determined after reconciliation of calculations.

At the end of the document, indicate the total amount of debt derived from the results between organizations, according to the data of each of the counterparties.
Leave space for the seals of the parties and signatures of authorized persons (necessarily indicating the position, full name and decoding).

Video on the topic

note

Here is an example form for drawing up a statement of reconciliation of settlements between counterparties within the framework of civil obligations. The form for reconciliation of fees, taxes, fines and penalties is regulated by Order of the Federal Tax Service of Russia dated August 20, 2007 No. MM-3-25/494.

Helpful advice

Remember that all amounts indicated in the reconciliation report must be supported by existing primary accounting documents. The signatures of the authorized persons must be legible and the seals must have a clear imprint, otherwise such a reconciliation act may not be accepted for consideration in the arbitration court.

Sources:

sample reconciliation report

Not long ago, a new version of 1C:Enterprise appeared, which provides users with the ability to generate settlement reconciliation reports using accounting data. Based on the fact that the formal form of this act has not yet been approved, the reconciliation act in 1C 7.7 requires taking into account the procedure that has emerged in accounting practice in recent years.

Instructions

The report can be called from the menu "Reports" - "Specialized" - "Act of reconciliation of calculations". Then use the "Reconciliation Parameters" tab. Here it is necessary to set the basic parameters for reconciliation of calculations: - the counterparty with whom the reconciliation is carried out; - the period of reconciliation; - the accounts for which the reconciliation is carried out - in this you need to select the accounts whose data are subject to reconciliation; - reconciliation with the counterparty can be performed under a specific agreement or generally.

A reconciliation document for mutual settlements is a document that reflects the status of settlements for a certain period of time between two counterparties. Despite the fact that the law does not stipulate the obligation to draw up reconciliation reports, this should be done regularly. Timely reconciliation will save you from errors in tax and accounting reporting. The reconciliation report also indicates the recognition of the debt by the counterparty. Moreover, on the day the document is signed, the limitation period is interrupted and begins to run again.

We are developing a form for the reconciliation report

Organizations develop the form of the mutual settlement reconciliation act independently. The legislation does not provide for a unified form of this document (letter of the Ministry of Finance of Russia dated February 18, 2005 No. 07-05-04/2).

Before you start developing the details of the act, you should understand whether it relates to primary accounting documents. There are two opposing points of view.

On the one hand, the Federal Tax Service of Russia, in a letter dated December 6, 2010 No. ШС-37-3/16955, noted that the reconciliation act is not the primary accounting document confirming the completion of a business transaction. Officials explained this by saying that when the document is signed, the financial status of the parties does not change. In our opinion, this position is very logical.

On the other hand, the same tax authorities have repeatedly tried to prove in the courts that if the act of reconciliation of mutual settlements is drawn up without taking into account the mandatory details of the primary accounting document, then it is not a basis for interrupting the limitation period. Let us note that this point of view of officials does not find support from the arbitrators.

Arbitrage practice

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The judges considered that the reconciliation act is not a strict accounting document, the form and mandatory details of which are determined by law (resolution of the Federal Antimonopoly Service of the Moscow District dated 09/04/2013 in case No. A40-148003/12-55-1356, North-Western District dated 04/09/2013 in case No. A56-44437/2012, Ural District dated March 27, 2012 No. F09-933/12).

Here is a list of details that, in our opinion, the settlement reconciliation act should contain:

Title of the document;
names of the parties;
date of signing the act;
the period for which the reconciliation is carried out;
details of the agreement under which the reconciliation is carried out;
links to primary documents (invoices, acts of acceptance and transfer of results of work performed / services rendered, payment orders, cash orders, etc.);
the amount of transactions (facts of economic life) in monetary terms;
ending balance in monetary terms;
signatures of the parties and full names. persons who signed the act;
side printing.

At the same time, we note that the absence of any of the listed details does not automatically entail the invalidity of the act (see the sample reconciliation act in the Example).

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Arbitrage practice

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The senior arbitrators took into account the reconciliation report, which did not contain references to the primary accounting documents, the basis for the debt and the date of signing the report. They explained this by saying that, according to Part 2 of Art. 71 of the Arbitration Procedure Code of the Russian Federation, the court evaluates both the relevance, admissibility, and reliability of each piece of evidence individually, as well as the sufficiency and interconnection of the evidence in its entirety. In this case, the court compared the debt amounts contained in the reconciliation report with the amounts indicated in the signed certificates of work performed and a certificate of work performed and costs. The lack of evidence of the existence of other contractual obligations between the parties also played a role (Resolution of the Presidium of the Supreme Arbitration Court of the Russian Federation dated March 5, 2013 No. 13031/12).

Nevertheless, most often judges insist that the reconciliation act contain references to primary documents.

Arbitrage practice

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The court did not recognize the debt, because in the reconciliation act there were no references to the primary documents (numbers and dates were not indicated) and the date of signing the act (determination of the Supreme Arbitration Court of the Russian Federation dated February 27, 2013 No. VAS-1472/13).

In another case, the arbitrators did not accept the act of reconciliation of mutual settlements, in which there were no references to the disputed invoices (resolution of the Federal Antimonopoly Service of the Volga-Vyatka District dated April 26, 2010 in case No. A31-3047/2009).

In another case, the act was not accepted by the court, because it mentioned the contract and the act of offset (resolution of the Federal Antimonopoly Service of the Central District dated 06/05/2009 No. F10-2002/09).

Who will sign the act?

The reconciliation report is drawn up in two copies - one for each of the parties. He) or a representative acting on the basis of a power of attorney issued by such an authority.

For the reconciliation act to become legal, it must be signed by both parties.

Arbitrage practice

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The acts of reconciliation of mutual settlements presented by the seller were recognized by the courts as unacceptable evidence, since they were signed unilaterally and are not confirmed by primary accounting documents (determination of the Supreme Arbitration Court of the Russian Federation dated January 30, 2013 No. VAS-48/13).

At the same time, courts do not accept as evidence reconciliation acts signed by unauthorized persons.

Arbitrage practice

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The act of reconciliation of payments was not accepted by the court as evidence of interruption of the limitation period, since it was signed by an unauthorized person (determined by the Supreme Arbitration Court of the Russian Federation dated 01/09/2013 No. VAS-17480/12).

the error affected any balance indicator except the one discussed above, which means we reverse the incorrect posting and reflect the correct one.

If the error did not affect any balance sheet or financial statement indicators, then there is no need to make corrections. For example, depreciation on capital production equipment is not accounted for. 20, and on the count. 26. Adjustment of debt according to the reconciliation act: postings The accountant, based on the results of the reconciliation carried out with the counterparty after the approval of the annual statements, discovered that according to the act with the counterparty for August last year, they capitalized the work performed instead of the 8,500 rubles indicated in the act. for 10,000 rubles. wiring:

Dt 20 Kt 60 (reflected in work costs).

Debt in favor of reconciliation act what does it mean

You need to write a letter to the company that should return your money as follows:

On the official letterhead of your company, write to whom you are addressing your message. This is the name of the company and the position of the official (manager or senior accountant);
The next step is to write down the reason for applying for a refund of the erroneously paid amount;
At the end, you need to provide detailed information about the accounts where the debt should be sent;

The letter should end with the date the message was written and the signature. Debt adjustment When signing a debt deed, erroneous information is sometimes revealed and corrections need to be made.

For example, in the reconciliation report for September 25, 2017. An error was discovered at enterprise A. When reflecting the cost of received materials for July 20, 2017, the accountant entered the amount of 100,000 rubles instead of 10,000 rubles.

What is a debt reconciliation act, and how to draw it up?

The parameter will be closed with accruals in a future period or a refund of overpaid fees. In turn, a negative balance clearly indicates arrears. Most often, such information shows the need to generate payment orders to cover the debt for penalties, fines, and penalties.

Expanded This parameter can only be viewed in the tabular part of the act. The loan reconciliation report reflects Important We ask you to sign one copy of the report within one day and return it to us by mail (by email, courier, etc.). If there are disagreements, please attach supporting documents (invoices, invoices, acts, etc.).

Debt adjustment

If the debtor does not pay the accumulated debt within 3 years, such debt must be written off as a loss to the enterprise. In such cases, the most important thing is to correctly calculate the statute of limitations. The statute of limitations is the time during which you can collect from the debtor the money he owes you for the goods.

Important

You should know that this period is counted from the time from which the debtor has documented knowledge of it. If within 3 years the debtor has paid any part of the debt at least once, then the statute of limitations begins to be calculated anew. Thus, the statute of limitations may become infinite.

Debt write-off (if there are no documents)

Attention

All debt obligations of this company are recognized by the court, and it will be obliged to pay them to you. An example of an act of reconciliation of mutual settlements in the presence of debt Form of document Since the law does not establish a special form for such a document, accountants of many enterprises take the form of an inventory act as a basis. But still, it is worth modifying it “for yourself” for each enterprise, as there may be unaccounted for points.

The debt reconciliation report must include:

Document's name;
Full legal names of organizations participating in this event;
Reasons for representatives of organizations. This may be a power of attorney from the manager or an entry in the Charter.
Date and month of reconciliation.
The time period for which the report is produced;
Documents pre-confirming the debt.

The debit reconciliation report reflects

When reconciling payments with suppliers and customers, it is advisable to be guided by the Methodological Instructions for Inventorying Property and Financial Obligations. It provides for the specifics of inventory, and in particular for checking calculations. When reconciling settlements with counterparties, suppliers and customers, it is necessary to check the validity of the amounts shown in the accounting accounts. So the account “Settlements with suppliers and contractors” is subject to verification. It is checked against documents in accordance with the corresponding accounts.

Debt in favor of a reconciliation act, which means the obligation was simply sold; this has nothing to do with credit history. The act of reconciliation of accounts was not accepted by the tribunal as confirmation of the interruption of the limitation period, since it was signed by an unauthorized person (ruling of the Russian Federation dated 09.
For example, if it is interrupted when the organization went to court or achieved the signing of a reconciliation act with the debtor. From this moment, the reporting period begins anew - when the act is signed, or is frozen until a court decision - when going to court. From the point of view of tax legislation, whether the company attempted to collect the debt from the counterparty before it was written off does not matter.
In order to write off a debt, only the expiration of the statute of limitations will be sufficient. Procedure for writing off debt Before writing off a debt, you will need to prepare some documents within the organization. Such documents include:

Inventory act.
Such a document is needed to confirm that the organization has identified the debt. The form in which the act is drawn up can be unified or developed independently;
Accounting certificate.

This document must indicate the reasons for the write-off and all payment documents confirming payment must be attached. Debt write-off In the case where the write-off occurs as a result of a bad debt, the order indicates the amount, reason and basis for this action. In accounting, this is documented by an accounting certificate, which confirms the authenticity of this transaction. To do this, the certificate must be accompanied by documentary evidence that the debt is recognized as bad. This could be an extract from the Unified State Register of Legal Entities on the liquidation of the debtor’s enterprise, contracts, invoices, and others. Write-off of accounts payable and receivable according to the reconciliation report in 1C is described in this video: Letter of payment If a debt was recorded according to the reconciliation report, it is worth sending a letter of claim to the debtor.

Is it possible to indicate in the reconciliation report that the debt will be written off?

Civil Code of the Russian Federation, reduce the amount of the penalty to the amount of debt under the contract, i.e. Please note that even the chief accountant is not a person entitled to act on behalf of the enterprise without a power of attorney. Individual entrepreneur on the simplified tax system 6%, payment by bank transfer, activity: I create selling websites. 2. Paid - the money was sent, accordingly you need the goods - debit - you are owed (there is money, there are no chairs) something like this.
Attention If the balance at the beginning of the period for which the act was drawn up coincides with the data of the auditing accounting department, the data for the past period are considered reconciled. The next step in reading the reconciliation report is to check the balance at the end of the period for which the document was generated. Dear readers! Our articles talk about typical ways to resolve legal issues, but each case is unique. If you want to find out how to solve your specific problem, please contact the online consultant form on the right.
How does an organization establish its debt benefit? Reconciliation report, what does the information displayed in it mean? A reconciliation report is drawn up by any of the partner organizations that wish to check the accuracy of the calculations. In this case, the debt in favor of the supplier or buyer, or the absence thereof, is revealed. The document is drawn up in any form in two copies. Next, both acts are sent to the counterparty. In one form, the partner organization indicates its accounting data. Reconciliation Act. help me please! Actually, according to the rules, counterparties each fill out their own side, because there may be discrepancies. debit - decrease in debt, credit - increase.
These can be invoices, invoices, contracts and other primary documents;

If the debtor acknowledges the amount of debt, it is worth making a corresponding entry in the deed with his signature. This can be an excellent argument in court in case of refusal to fulfill obligations in the future;

At the end of the work, the representatives of the enterprises or the accountant who carried out the reconciliation must sign a document drawn up in two identical copies. You can put company seals, if any. Debt repayment according to the act If your debtor confirms the fact of the debt by signing a reconciliation act, you can jointly draw up and approve a debt repayment schedule. According to this schedule, the debtor will simply transfer or deposit cash into the cash register. In the purpose of payment it will be possible to indicate those payment documents for which the debt arose.

At the same time, the left column of the account is allocated for incoming transactions (this is a debit), and for expenditure transactions - the right column (credit). Please note that the cost always leaves the account credit and goes to the debit. Sample of a statement of disagreements for a reconciliation statement

the period of time for which the reconciliation is made;
details of the agreement under which the cooperation is carried out;
details of counterparties;
settlement information of both parties for certain transactions.
Full names of responsible employees and their signatures;

If there are no disagreements regarding the preparation of the reconciliation report, and the final balance amounts in both parts of the table correspond to each other, the report is signed and transferred to the party that initiated the signing.

Ipc-zvezda.ru

Represents the sum of the opening balance and turnover for the period. To determine the ending balance when reconciling calculations, it is necessary to add to the initial balance of the turnover of one side of the account and subtract the result of the turnover of the opposite side from the resulting total. The universal formula for finding the ending balance looks like this: If the opening balance is in the debit part of the account, then its sign is positive and negative when the indicator is in the credit part.

Debit and credit What should be shown in the debit and credit reconciliation report? First of all, you should determine the accounts for which the facts of cooperation with the counterparty are reflected in the accounting. When drawing up the act, the data of this account and the accounts corresponding to it are used.

If an organization draws up a reconciliation report with the buyer, then the document displays the movement on account 62, that is, sales - Dt62 Kt90.

Reconciliation Act. help me please!

Stepanov 24:10 If you do a reconciliation report with your customers, then shipments will take place on Debit 62 accounts, and payment for goods on Credit 62. And if you do a reconciliation with your suppliers, then you record the received invoices on credit 60 accounts, and the payment Record 60 in the debit of the account.

Then look at which turnover is greater (Debit or Credit), depending on this there will be debt. If there is a debit balance for customers (account 62), this means you are owed, if it is a credit balance, then you are owed, you were sent an advance payment, but you did not ship the goods or provide services.
If there is a debit balance for suppliers (account 60), this means you are owed, you paid an advance and the goods were not shipped to you, if the balance is a credit, then you owe for the goods supplied, services rendered. In general, in 1C7 the Act is drawn up automatically. Specialized reports Reconciliation report.

Nika 01:21 You are owed a debit.

Features of filling out the reconciliation report form

Accordingly, the debt will be closed through shipments. This video will tell you what debit is: How to read It is advisable to start reading the reconciliation report from the very beginning. If a cursory check is planned, a similar act is generated and what was folded is checked.

Important

It wouldn’t hurt to check your balances in terms of debit and credit. Your data received from your opponent will be on the right side of the act.

If there are discrepancies in the debit or credit tabular parts, it is necessary to reconcile each shipment (payment). Debit and credit in the reconciliation report How to fill out The convenience and speed of performing such actions directly depends on the tool used by the accounting department.

Debt in favor of reconciliation act what does it mean

And what was paid = 0 (if they paid for the business, if not for the business, then a loan) Debtors owe us! (accurate information) They paid the debit too! (there are doubts)

In what law or regulation or act can you find what a reconciliation act is? - read
What does credit and debit mean? - read
What are debit and credit? - read

To be able to answer the question and/or ask your own question, you need to register A correctly executed reconciliation report - no errors in accounting and no disagreements with counterparties. In this case, there are several situations where this procedure can help avoid errors in accounting and conflicts with suppliers and contractors. A reconciliation report is required in the following cases: 1. Before preparing mandatory annual financial statements. 2. When conducting an inventory of mutual settlements with counterparties. 3.
How can you request a reconciliation report with the Social Insurance Fund Today, all employers without exception must make certain contributions to special funds. One of these state extra-budgetary funds is the Social Insurance Fund.

To pay fees to this institution, it will be necessary to generate special reporting documentation. Availability... How can you make a reconciliation report in 1C? Financial statements are prepared by all commercial enterprises, entrepreneurs, and also in some cases, individuals.

That is why it is important to familiarize yourself with all the nuances of its formation in advance. There is a certain list of special acts that document...

How to correctly fill out a sample reconciliation report The status of mutual settlements between partners is confirmed by such a document as a reconciliation report.

The debit reconciliation report reflects

The only condition is the inclusion in the act of all operations carried out in the selected period. Sometimes a reconciliation report is drawn up at the time of the annual inventory, which saves time.

But many companies prefer to prepare a reconciliation report monthly, since it is unknown what will happen during the year. Keeping reconciliation reports up to date is not difficult. It is enough to start drawing up such acts from the very beginning of cooperation, and then draw it up for each period from the date of signing the last act.

The reconciliation report can be drawn up both for a separate agreement and for commercial transactions in a certain period. If several agreements have been concluded between partners, you can draw up a separate reconciliation report for each and even with different frequencies.
Legal regulation Mention of the act of reconciliation of mutual settlements is present in the Letter of the Ministry of Finance No. 07-05-04/2 dated 02/18/2005.

Attention

Then the signatures and seal of the organization are affixed. In case of discrepancies, the error is indicated with reference to supporting documents. The completed act is transferred to the initiator of the reconciliation. Why is it needed? The need to use an act of reconciliation of mutual settlements between partners is determined, first of all, by maintaining the reliability of accounting during long-term cooperation.

Periodic reconciliation helps to detect in time even minor errors that slowly but still distort accounting. In addition, there are reasons beyond a long partnership, for example:

the possibility of obtaining a deferred payment in the future;
wide range of products;
high cost of goods;
conducting an annual inventory;
checking calculations to provide a report to senior management.

The organization also independently approves the frequency of reconciliation.

The debit reconciliation report reflects the transaction, it is accepted that it is

Credit reconciliation act - loan for sperm whale finance Their debit is your purchases (that is, credit), their credit is your payment (your debit), it reads the other way around: if the one who sent the reconciliation act buys from you, then he is on credit for his side of the act (left) will indicate his debt to you, and in debit the payment made to you or an accrual adjustment leading to a decrease in his debt to you, but it (the adjustment) must be mutually agreed upon. The limitation period for agreement 2-05 is three years.

The debt to the supplier has been hanging around for a long time and is almost forgotten; in general, he was forgiven, apparently. We are also looking for: In this case - recalculation of profits (reduction of expenses) and recalculation of VAT (reduction of deductions) 2.

4890 4944 3940 5200 scammer do not transfer funds! The debit in the reconciliation act is - nrca-rf ru Check your own act with his act. In the reconciliation act, their debt to me is a debit-credit.

The loan reconciliation report reflects

In particular, it is said here that the form of the act of reconciliation of mutual settlements between business entities is not provided for by law. Organizations have the right to independently develop the form of the document and approve it in their accounting policies.

Some accountants consider the reconciliation report to be a primary document. This is motivated by the fact that, as usual, the document contains mandatory details characteristic of primary documentation.

The list of these is contained in Federal Law No. 402 (formerly Federal Law No. 129). But, according to the Federal Tax Service, the reconciliation act is not a primary document, since it does not affect the financial condition of the partners, but only states facts that have already been accomplished. At the same time, in the event of reclaiming the counterparty's debt through the court, the reconciliation act may be one of the main pieces of evidence. To do this, a legally significant document must bear the signatures of the heads of organizations.
Is it possible to fill out a reconciliation report online and how to do it? The reconciliation report for mutual settlements is drawn up in two copies, which must be submitted... How a sample reconciliation report with the Pension Fund of Russia is formed in 2018 The responsibility of the policyholder is to pay contributions to the Pension Fund.

It is necessary to periodically verify data with the fund to avoid arrears. What does a sample reconciliation report with the Pension Fund look like in 2018 and on what basis is it created? The policyholder’s confidence in the accuracy of settlements with the Pension Fund and the absence of arrears is ensured...

Who signs the reconciliation act on both sides? The article will reveal the main points regarding the reconciliation act. What is a document, what is its purpose, and who is obliged to draw it up - further. ContentsGeneral Aspects Who can sign a reconciliation report Frequently asked questions A reconciliation report is an accounting document that controls the process…

Through the reconciliation report, partners note the status of mutual settlements on a specific date. To avoid misunderstandings and errors, the document should be drawn up taking into account certain nuances. What are the features of filling out the mutual settlements reconciliation report form?

General points

The reconciliation report for mutual settlements displays the status of settlements between counterparties in a certain period. There is no statutory obligation to draw up this document.

But in business practice, the act of reconciliation is an integral part of the cooperation of organizations. Timely reconciliation can prevent many accounting and tax accounting errors.

Another special feature of the reconciliation act is that it is signed by the chief accountant and the manager. If the act is signed only by an accountant, then the document plays a purely technical role and has no legal significance.

What it is

An act of reconciliation of mutual settlements is a document reflecting the settlements of two organizations in a certain period. To put it simply, the act is a listing of all business transactions between partners for a specified time, indicating the calculated data of each party.

The act is summarized by a record of the presence or absence of discrepancies in the calculations. Ideally, the data of the two organizations should match. But if discrepancies are identified, then the primary documentation is checked.

This is how unaccounted for documents or technical errors are discovered. How does an organization establish its debt benefit? Reconciliation report, what does the information displayed in it mean?

A reconciliation report is drawn up by any of the partner organizations that wish to check the accuracy of the calculations. In this case, the debt in favor of the supplier or buyer or the absence thereof is revealed.

The document is drawn up in any form in two copies. Next, both acts are sent to the counterparty. In one form, the partner organization indicates its accounting data.

What is it for?

The need to use an act of reconciliation of mutual settlements between partners is determined, first of all, by maintaining the reliability of accounting during long-term cooperation.

Periodic reconciliation helps to detect in time even minor errors that slowly but still distort accounting. In addition, there are reasons beyond a long partnership, for example:

the possibility of obtaining a deferred payment in the future;
wide range of products;
high cost of goods;
conducting an annual inventory;
checking calculations to provide a report to senior management.

The organization also independently approves the frequency of reconciliation. The only condition is the inclusion in the act of all operations carried out in the selected period.

Sometimes a reconciliation report is drawn up at the time of the annual audit, which saves time. But many companies prefer to prepare a reconciliation report monthly, since it is unknown what will happen during the year.

Keeping reconciliation reports up to date is not difficult. It is enough to start drawing up such acts from the very beginning of cooperation, and then draw it up for each period from the date of signing the last act.

Legal regulation

A mention of the act of reconciliation of mutual settlements is present in.

In particular, it is said here that the form of the act of reconciliation of mutual settlements between business entities is not provided for by law.

Organizations have the right to independently develop the form of the document and approve it in their own.

The list of these is contained in Federal Law No. 402 (formerly). But, according to the Federal Tax Service, the reconciliation act is not a primary document, since it does not affect the financial condition of the partners, but only states facts that have already been accomplished.

At the same time, in the event of reclaiming the counterparty's debt through the court, the reconciliation act may be one of the main pieces of evidence. To do this, a legally significant document must bear the signatures of the heads of organizations.

During the technical reconciliation process, only accountants are allowed to sign the document. Only the manager can act on behalf of the legal entity.

Carrying out reconciliation reports with suppliers and buyers

When reconciling settlements with suppliers and buyers, it is advisable to be guided by the Methodological Guidelines for Inventorying Property and Financial Obligations. Features of inventory, and in particular verification of calculations, are provided here.

When reconciling settlements with counterparties and buyers, it is necessary to check the validity of the amounts that are listed in the accounting accounts.

So the account “Settlements with suppliers and contractors” is subject to verification. They check it against documents in accordance with the corresponding accounts.

That is, when reconciling calculations, you need to check:

Reconciliation is carried out on the basis of contracts and other primary documentation. The document data is compared with the data reflected in the accounting accounts.

If there are several counterparties, a reconciliation report is drawn up separately for each in two copies. The document contains the following information:

reconciliation period;
names of the parties;
details of the contract;
persons responsible for signing;
accounting data from each party - opening balance, debit and credit amounts with reference to documents, ending balance;
the amount according to accounting data as of the date of reconciliation;
signatures of the parties.

The main part of the reconciliation report is a table that contains information about all business transactions between counterparties. As a rule, the left side of the table reflects the economic facts of the compiler.

In this case, four columns are provided - for the serial number of the entry, a summary of the transaction, the amount of debit and credit. The right part is filled in by the party receiving the act during the reconciliation process.

Each of the organizations, after entering its own accounting data, calculates the debit and credit turnover, determining the ending balance on the reconciliation date.

If there are no discrepancies, the totals on the left and right sides of the table should be identical. If there are discrepancies, the counterparty records explanations in the same act. After this, the act is returned to the initiator of the reconciliation.

What is the closing balance

What is a balance? This is the difference between income and expenses in a certain period of time. In accounting, the balance is the balance of an account, that is, the difference between the amount shown as a debit and the amount shown as a credit.

There is a difference between debit and credit balances. In this case, individual accounts can simultaneously have both of these types. But in practice, not all accounting is analyzed, but only part of it, for a certain time period.

The following indicators are used:

To determine the final balance when reconciling calculations, it is necessary to add to the initial balance of the turnover of one side of the account and subtract the result of the turnover of the opposite side from the resulting total.

The universal formula for finding the final balance looks like this:

If the opening balance is in the debit part of the account, then its sign is positive and negative when the indicator is in the credit part.

Debit and credit

What should be shown in the debit and credit reconciliation report? First of all, you should determine the accounts for which the facts of cooperation with the counterparty are reflected in the accounting.

When drawing up the act, the data of this account and the accounts corresponding to it are used. If an organization draws up a reconciliation report with the buyer, then the document displays the movement on account 62, that is, sales - Dt62 Kt90.

The loan reflects payment for goods sold – Dt50.51 Kt62. When the supplier organization has a debit balance, it means that more products were delivered than paid for.

With a credit balance, it’s the other way around—the buyer paid more than he received the products. In the case of reconciliation with the supplier, in the reconciliation report, movement is carried out on account 60. The debit shows payment for the goods, and the credit shows its receipt - Dt41, 19 Kt60.

That is, for a simpler understanding, the essence comes down to the fact that the debit reflects the receipt of products, etc., and the credit shows the receipt of payment.

If a receivable is detected, the organization sends a payment reminder to the counterparty indicating the amount of the debt, the procedure and deadline for payment.

If your partner does not recognize his debt, you can file a lawsuit. The evidence is provided by primary documents and accounting data.

If receivables are written off, they are included in the company's expenses, taking into account the debit of off-balance sheet account 007. The written-off amount is kept in the books for five years in case it is repaid by the debtor.

Video: reconciliation report with supplier

Identified accounts payable are accompanied by corrections to the debit accounts. A creditor with an expired statute of limitations is included in the organization’s other income.

Cover letter sample

When sending the reconciliation report to the counterparty, a covering letter is attached to it.

It must indicate the following information:

reconciliation period;
deadline for signing the act;
sending option;
a way to confirm disagreements.

A sample cover letter for a reconciliation report may look like this:

“Organization ___ sends you, organization ___, a reconciliation report on DD.MM.YYYY. We ask you to sign one copy of the act within ___ days and return it to us by mail (by email, courier, etc.). If there are disagreements, please attach supporting documents (invoices, invoices, acts, etc.). If the signed act is not received within the specified period or there are disagreements regarding it, we recognize the settlement balance as confirmed.”

But in any case, it must be borne in mind that a reconciliation act not signed by the counterparty will have no force in the event of litigation.

Drawing up a protocol of disagreements

If discrepancies are identified during the process of reconciliation of calculations, their agreement with the counterparty is required. may be part of the act itself.

When filling out the act, the initiator of the reconciliation makes a note at the bottom of the act: “According to ___, the debt of ___ is ___ rubles on DD.MM.YYYY.”

If the counterparty agrees, then he simply signs. In case of discrepancies, the counterparty, after entering its accounting data, makes an entry according to the status of its total.

Another option is for the counterparty to draw up its own reconciliation report and attach a covering letter to it indicating the discrepancies and enclosing copies of documents from the period being reconciled.

It also allows you to draw up a separate protocol of disagreements and send it to the partner organization. In this case, a request for a new sample act is performed, taking into account the provided data.

Filling example

The protocol of disagreements regarding the reconciliation act is drawn up in free form.

It contains the following data:

reconciliation period;
identified discrepancies;
data including corrections;
links to supporting documents (copies attached);
final accounting result.

It should be noted that the obligation to sign the reconciliation report by the counterparty is not legally established. The partner may refuse to reconcile accounts.

Therefore, the fact of using a reconciliation act in the cooperation process should be discussed at the initial stage, fixing the condition in the contract.

The timing of signing the act should also be specified. In this case, refusal and untimely signing of the act become a violation of the terms of the contract.