Accounting for work performed in the UNF: registration of the work order. Publications 1C 8.3 enterprise where the order is located

Hello, dear blog readers. In this material we will talk about automating the calculation of piecework earnings in a software product "1C Salary and Personnel Management" edition 2.5 . I would like to point out right away that in 1C ZUP edition 3.0 setting up a piece work order significantly different , that's why I wrote a separate article, it .

So, in version 2.5, the document “Piecework Order” is responsible for this functionality in the program, but not everything is so simple. The document has a large number of different settings that can greatly help in automating the calculation of earnings. As the review progresses, there will be a lot of useful and new information, so the article is recommended for reading by both beginning and experienced users of 1C ZUP.

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As I already mentioned, in 1C ZUP there is a specialized document "Piecework outfit". It contains various settings for automating the calculation of piecework earnings. For a general understanding of how this document works, let’s look at a simple example in which direct piecework payment will be implemented, which is the main accrual for an employee.

So, the organization hires an employee who must perform car washing work (more details about personnel operations in ZUP in the article). Piece wages:

• 100 rubles for each washed domestic car;
• 120 rubles for a foreign car;

To begin with, when hiring such an employee, it is necessary to indicate a predefined type of calculation as the main type of accrual; however, the amount of payment is not indicated.

In this regard, I would also like to draw attention to the work schedule, which must be specified when applying for a job. In this example, you can specify any schedule since the formula in the form of the “Payment for production orders” calculation does not provide for dependence on time worked.

After the month has passed, you must enter a document "Piecework outfit" before entering the main document "Payroll". The “Piecework Order” document has two bookmarks and both of them must be filled out.

After selecting these two operations, you must specify the amount of output for each operation.

Now go to the “Performers” tab. As the name implies, the people among whom the amount generated on the “Completed Works” tab is supposed to be divided are indicated here. In our example, there is one piece worker and he will be the only one on this tab. The ability to specify several people was made to implement a situation where a team of several people is working; we will look at such an example later. So, on the “Executors” tab, indicate the employee, do not put any checkmarks and click the “Calculate” button, as a result, the “Amount to be accrued” field will be filled with the amount from the first tab.

This sequence of work seems quite complicated and irrational. Indeed, in the conditions of the presented example, it was possible to choose simpler options, but I deliberately chose not complex conditions so that you get an idea of ​​​​the “Piecework Order” document. Let's complicate the examples further.

Let's change the example conditions a little. Let's assume that each car is washed by a team of two employees. Moreover, piecework earnings are divided among the team in accordance with the labor participation rate (KTU). One of the employees has been working in the organization for more than two years and therefore has the right to 60% of the team’s output. So, on the “Completed Works” tab we fill in the data in the same way as in the previous example.

But on the “Performers” tab, check the “Take into account KTU” checkbox. As a result, another field “KTU” will appear in the table section. In the tabular part we add the employees who are part of this team and in the KTU field we indicate the coefficient of their participation in the work. After this, click the Calculate button and the amount of the team’s output obtained on the first tab is distributed among the employees in accordance with the coefficient.

After this, we generate a payroll document in which these employees will be accrued piece-rate earnings.

Switch “Take into account tariff” in the “Piecework earnings” document

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Step-by-step instructions for beginners:

Let’s now take a quick look at all the possible settings for the “Piece Earnings” document. Let's start with the "Take into account tariff" switch. In our example, this option could not be used, since when hiring employees I did not enter the hourly wage rate for their earnings. Let's assume that such a bet was entered in the following amounts:

• Safronov – 80;
• Ignatov – 100.

Let me remind you once again that from the point of view of the formula for the calculation type “Payment for production orders”, these tariff rates do not have any impact. But if in the “Piece Earnings” document you set the “Take into account tariff” switch to the active position, then the total amount earned by the team will be distributed in proportion to the tariff rate. Install it and click the “Calculate” button.

Let's check how correctly the program calculated the resulting value:

Safronov - 8,000 (employee rate) / 18,000 (sum of rates of the entire team) * 29,320 (sum of earnings of the entire team) = 13,031.11

I would like to note that you can combine several switches in a document. For example, let’s set both “Take into account KTU” and “Take into account tariff”. Don’t forget that to recalculate you need to click the “Calculate” button.

And now I’ll decipher a little how it’s all calculated.

Safronov – 8,000 *0.4 / (8,000 * 0.4 +10,000 *0.6) *29,320 (earnings of the entire crew) = 10,198.26

Ignatov - 10,000 *0.6 / (8,000 * 0.4 +10,000 *0.6) *29,320 (earnings of the entire crew) = 19,121.74

Such a decryption can also be obtained from the program itself. When calculating, you can select the calculation option with a comment. As a result, you will get the following window.

Frankly, I had a hard time understanding what they were trying to convey.

Switch “Take into account time worked” in the “Piecework earnings” document

If you remember, at the beginning of this article I noted that when using the “Payment by production orders” type of calculation, the time worked is not taken into account and you can choose any schedule for the employee. This is indeed true for the type of calculation, but in the document "Piecework outfit", it is possible to distribute the brigade’s earnings among its members in accordance with the amount of time worked.

Let's go back to our two employees. For them, I indicated the same schedule, a standard five-day week, 40 hours a week. Let Safronov be absent for 4 working days due to preparation and entrance exams on July 1, 2, 3 and 4. Let’s introduce the document “Absenteeism in Organizations.” We will indicate in it the accrual month of July 2014 and in the tabular section we will add a line with our employee. In this line we will indicate the reason for absence, for example, “Vacation at your own expense,” and the period of absence from 04/01/2014 to 07/04/2014. After that, click on the “Calculate” button so that the fields “Add to normal days” and “Add to normal hours” are filled in.

Let's not forget to hold it. Now open the document "Piecework outfit". I will not change the first tab “Completed work”, but on the second “Performers” we will make the “Take into account time worked” switch active. In this case, fields resembling a timesheet will appear in the tabular part. Using the “Fill” button, we will fill in all employees for whom the calculation type is used "Payment for production orders"(Fill -> For all employees), or select the required employees using the filter (Fill -> List of employees). As a result, rows with employees and their hours worked will appear. Please note that Safronov has no appearance from July 1 to July 4. After that, click “Calculate”.

As per tradition, I will explain the amounts received:

Safronov – 152 (hours worked) / (152 + 184) (worked by all team members) * 29,320 (earned by the team) = 13,263.81

At the same time, I would like to draw your attention to the fact that the program is focused on hours worked, not days. For example, if Safronov corrects 8 hours worked on July 7 to 7 and calculates the document again, then the employees’ amounts will change slightly.

Next, I also want to explain why the switches “When calculating and in the time sheet” and “Only when calculating” are used, which relate to the “Take into account time worked” checkbox in question. Let's return to Safronov. So, when I automatically filled out the document, Safronov had 152 hours worked. After that, I reduced its production by 1 hour. As I already said after the document "Piecework outfit" we must enter the “Payroll” document. In it we will fill out and calculate the tabular part, in which a line for employee Safronov will appear. And this line will also contain information about the employee’s output. Since in the document “Piece Earnings” I left active the switch “When calculating and in the report card”, then in the document "Payroll" My correction from 152 hours to 151 will be taken into account.

And if in the document “Piecework order” you set “Only for calculation”, then my correction will only concern the calculation in this document. As a result, when calculating in the “Payroll” document, there will be not 151 hours but 152 hours.

In this example, this setting did not have any effect on the final amount, but if the employee had some other accrual for the time worked, then this setting would be significant.

In my practice, I once came across a configuration in which the programmer before me rewrote the functionality of the program in order to automate such a setup. Well, that is, the final document that indicated the number of hours worked was the document "Piecework outfit", and in the document "Payroll" Employees also had time-dependent accruals. The configuration was very seriously redone and I spent a lot of time updating the non-standard program. As a result, of course, I returned the document to its original form and showed the accountant how to work with a combination of these two documents.

“Method of entering time” in the document “Piece work order”

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It remains to deal with one group of switches - this is the “Method of entering time”. Essentially, this setting determines whether all days of the month should be shown in the tabular section (in the form of a time sheet) or whether summary data is sufficient. For our example, summary data would be sufficient, since it does not really matter on what specific day Safronov did not complete this 1 hour and on what days he was absent. But this can be critical, for example, for a factory where people work in shifts. For example, a person did not work for several days in March, but according to the schedule he was supposed to work on the holiday of March 8th. In this situation, you need to know whether he worked on the 8th or not, whether he is entitled to additional payment for working on a holiday or not. There may be other exotic situations, so this setting is often used.

Incorrect operation of the “Distribute only extra earnings” setting in the “Piecework order” document

I deliberately did not consider this setting at the very beginning, because I have some uncertainty about it. Let's first read in the help of the program itself what the switch is intended for. For this purpose, each document has a special button in the form of a question mark. When clicked, help for the current document opens.

« Distribute only earnings— If this flag is cocked, then during the calculation not the entire amount according to the document will be distributed, but only part of the amount in excess of earnings according to the tariff. To decipher the calculated amounts for employees, you can use the “calculate with comment” button. This is what prompt 1C says. Well, let's try to do it.

So, let's first estimate how the program should distribute the extra time, taking into account the presented definition. I still have two employees who work on the deal: Safronov and Ignatov. The first one had an hourly rate of 80, the second one 100. Safronov worked 152 hours, Ignatov 184 hours. Safronov has output according to the tariff: 152 * 80 = 12,160; for Ignatov: 184 * 100 = 18,400. In total, at the tariff rate for two, these employees earned 30,560 = 12,160 + 18,400.

In the document “Piece work order” on the completed work tab, I will slightly increase the number of cars washed so that the total amount of earnings of the team exceeds 30,560 (earnings at the rate of two employees). So, the amount of earnings will be 33,000.

From these data it turns out that the amount to be distributed will be: 2,440 = 33,000 – 30,560.

Let Safronov’s KTU be 0.4, and Ignatov’s 0.6. The amount to be distributed will be divided as follows:

• Safronov – 2,440 * 0.4 = 976;
• Ignatov – 2,440 * 0.6 = 1,464.

Now let’s add the rest of the remuneration of these employees - an amount based on their hourly rate and time worked. Then it turns out like this:

• Safronov – 80 * 152 + 976 = 13,136;
• Ignatov – 100 * 184 + 1,464 = 19,864.

Let's do all this in the program and compare.

So, contrary to our expectations, the program gave out the amounts that we would have received without checking the “Distribute only earnings” checkbox:

• Safronov – 33,000 * 0.4 = 13,200;
• Ignatov – 33,000 * 0.6 = 19,800.

Hence the conclusion, or the program doesn't work correctly, or I misinterpreted the essence of the text in the tooltip. If anyone has an opinion on this matter, I will be glad to read it in the comments.

It is worth noting that a similar situation is also observed if you set the “Take into account time worked” checkbox to the active position. The program does not pay attention to the “Distribute only earnings” switch and considers it as if it doesn’t exist.

Incomprehensible operation of the “Distribute only extra earnings” setting in the “Piecework order” document

But the wonders of the “Distribute only break-in” setting don’t end there. It’s amazing to see what the program does if you set this switch and the “Take into account tariff” switch to the active position. Look at the screenshot, and then I will explain what's going on.

Pay attention to the amount of 63,650, despite the fact that on the “Completed Work” tab the team earned 33,000. In general, the program added to these 33,000 the total earnings of team members, based on their hourly wage rate and time worked 30,560 = 12,160 + 18 400. But in this form, where on the “Performers” tab the total amount is 63,560, and on the “Completed Works” tab 33,000, it will be impossible to post the document.

1C ZUP never ceases to present surprises. It’s been three years since I first became acquainted with this program, but until now I did not know about this behavior of the “Piecework Order” document.

That's all for today! Soon there will be new interesting materials on.

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(Continued. See beginning in No. 19)

Sales management

"1C: Management of a small company 8" provides automation of the reflection of business transactions related to the trading activities of the enterprise.

For a range of goods and services, you can set an arbitrary number of price types. Discounts and markups are provided. The "Price List" workplace allows you to create the structure of the price list. In this case, the assignment of prices for a group of items is carried out according to specified rules directly in the form of a price list.

The program supports several sales schemes: sales from a warehouse and to order, shipment on credit or with prepayment, sales of goods accepted on commission, as well as transfer of goods to a commission agent for sale.

The starting point for all actions to satisfy the buyer's needs for goods is the "Buyer's Order" document. This is one of the main documents of the program. With its help, you can issue two types of transactions - “Sales order” or “Processing order”.

The buyer's needs, recorded in orders, can be met in several ways. This may be reserving goods or products in free stock in the warehouse, placing them in orders to suppliers and/or in orders for production. Ordered goods can also be received for sale from the consignor or ordered to a processor. In this case, different methods of meeting the demand are used in one order. Thus, a certain amount of goods can be reserved in the warehouse balance, and the missing amount of goods can be ordered from the supplier or received on commission.

The buyer's order is always in one of the states - "Request", "In progress", "Completed" or "Closed". For an order that has the status "In progress", you can schedule payment on the "Payment calendar" tab.

To document sales of goods, products, works and services, invoices or, respectively, acts of work performed are used. Invoices are generated based on sales documents.

When working with customer orders and invoices for payment, it is convenient to use the “Customer Orders” and “Invoices for Payment” workspaces. These workplaces include an information panel that contains information about customers, the status of mutual settlements with them, and also allows you to generate a variety of analytical reports. For example, for a selected order in the “Customer Orders” workplace, you can generate reports that allow you to analyze its completion, payment by the buyer, demand for the order, as well as mutual settlements with the buyer as a whole.

The "Invoices" work place can be used to reflect the fact of shipment of goods to customers for orders that are in progress. At the same time, one invoice can be issued not only for one, but also for several unfulfilled orders that are marked at the workplace. The generation of analytical reports is also provided.

The program allows you to plan sales and analyze their effectiveness. Sales plans can be formed in physical and monetary terms both for the enterprise as a whole and for individual divisions. To study the effectiveness of sales, a plan-fact analysis is performed for individual divisions, product groups and products.

To analyze various aspects of sales management, the application solution includes more than 20 reports. The "Customer Order Fulfillment Analysis" report, for example, allows you to quickly analyze the composition of customer orders, the progress of their fulfillment, and also determine the need for items required to fulfill orders. The "Sales" report displays information about sold item items in quantitative and total terms for the period. Data on the status and dynamics of settlements with customers for the selected period are presented in the “Settlements with customers” report.

Using the "Accounts Receivable by Maturity" report, you can obtain information about customer debt on a specific date in the context of the debt period - "Less than a week", "1-2 weeks", "2 weeks - a month", "1-2 months" and " More than two months."

Management of works and services

The application solution supports the management of contract work and services. Work in the program refers to actions of a production nature. The result of the work is a certain material result, for example, a built house, installed equipment, a renovated apartment, etc. The service, as a rule, does not have a material result. As a result of the provision of the service, the client receives a certain benefit or intangible benefit. Services include, for example, legal advice, communication services, training, etc.

The program provides for keeping records of work and services, managing prices, discounts, and markups on work and services. The main document reflecting the activity of performing work in the program is the “Work Order”, which combines the functions of a buyer’s order, an invoice for payment, a certificate of completion of work, as well as an invoice for the service sector. Using the "Order Work Order" document, a work order is registered, the wages of the work performers are calculated, and own materials and goods sold are written off. Sales of goods, such as air conditioners or water meters, may occur as part of their installation work. The document also records the customer’s materials, if their use was provided for and they were received from the customer.

The cost of work can be fixed or calculated based on standards and volumes of work performed. For example, work on installing filters and water meters may have a fixed cost. The result of work with a fixed cost is usually expressed “in pieces”. It is advisable to use standardization for work, the result of which can be assessed in units of area, volume, weight, time, etc. This could be, for example, gluing wallpaper, laying parquet or floor tiles, etc.

The tabular part is intended for entering work in the work order. This allows, when accepting an order, for example, for “turnkey laying of parquet,” to present this work in the form of technological stages and enter the corresponding work for each of them - “making a screed,” “leveling the floor,” “installing plywood with glue and attaching to the screed.” using screws" etc. For each job, you can indicate its cost, the necessary materials, performers and set the salary for them.

Data on the materials required for each job can be reflected directly or entered automatically using the selected specification. To schedule work on a work order, you must specify the start and end date/time of work.

The work order status can be Requisitioned, In Progress, Completed, or Closed. The client's intention is recorded in a document with the status "Application". Completed orders with this status are displayed in the list of orders. For an order that is in the “In Progress” state, you can schedule payment on the “Payment Calendar” tab. After the document has been completed, the transfer of materials from the warehouse to the department will be registered. In addition, a work order with the status "In progress" will be displayed in various reports. Based on the work order, you can generate a “Work Order” for the responsible person. Note that you can enter multiple work orders into this document. After entering tasks, they will be displayed in the calendars of responsible employees.

After completion of the work, the work order is transferred to the "Completed" state. The actual scope of work on it may differ from that planned in the document. In this case, after completing the work, it is necessary to adjust the data on its volume in the work order. When a work order is carried out with the status "Completed", the fact of work completion is registered, wages are calculated for the performers, materials are written off and some other actions take place.

Vladimir Ilyukov

We continue with an expanded description of the capabilities of the 1C Accounting 8 edition 3 program. Previous article published. This description, like the previous one, is based on official information published and on personal experience.

To reflect operations for the production of products, performance of work and provision of production services in 1C Accounting 3.0, a section “Production” is provided. It contains links to all the necessary documents, reports, and drawings.

Direct production costs are recorded in accounts 20.01 “Main production” and 23 “Auxiliary production”. Materials, semi-finished products, services from one department to another, depreciation of property, employee salaries, insurance premiums, and more are written off to these accounts during the month. Accounting for direct costs is carried out in the context of product groups, cost items and departments.

The costs accumulated on account 25 “General production expenses” are distributed according to the algorithm established by the user into main and auxiliary production. General business expenses are either distributed in a similar way or written off to cost of sales (direct costing). The appropriate option is indicated in the accounting policy settings.

Until the end of the month, accounting of finished products (works, services) is maintained at the planned price. There is no other option. The actual cost is calculated using the “Month Closing” routine processing. Costs in work in progress are excluded from its calculation.

The production of products from customer-supplied raw materials has been automated.

Product release options

There are two alternative product release options.

• Without using account 40 “Output of products (works, services)”.
• Using account 40 “Output of products (works, services)”.

The most commonly used option is without using account 40 “Output of products (works, services)”. It is simpler and has no restrictions, unlike the option using a score of 40.

According to 1C methodologists, account 40 “Output of products (works, services)” can be used when there are no remaining finished products in the enterprise’s warehouse at the end of the reporting period. The rationale for this position is set out in the article “Methods for accounting for finished products in 1C Accounting 8”. It is not always possible to fulfill this condition.

Multi-process production - Accounting for semi-finished products

Multi-process production involves the presence of two or more technological stages, each of which is characterized by intermediate output. The outputs of intermediate stages are semi-finished products. They are used in the production of the next stage. At the last stage, the finished product is released.

Semi-finished products can also be sold externally. Warehouse accounting of semi-finished products and automatic calculation of their cost are supported.

Automatic determination of the sequence of production stages (reprocessing stages) is provided. This option is also recommended by 1C methodologists. If necessary, the user can manually set the sequence of repartitions.

Production cost centers - accounting by department

Cost centers are created to account for and control the costs of producing a separate type of product or group of products. In 1C Accounting 3.0, individual divisions of the organization act as such centers. If production is concentrated in one department (for example, workshop A) and there is no need to allocate separate cost centers in it (for example, area A1, area A2, etc.), then you can disable cost accounting by department.

Cost accounting analytics

During the month, costs are accumulated on account 20.01 “Main production” according to the following analytical sections: cost items, item groups and cost divisions.

Item groups are used for integrated cost accounting. As a rule, several types of homogeneous products are included in one product group. For example, the “Furniture” product group may contain the following manufactured products: tables, chairs, cabinets. When assessing the actual cost of products, costs within a product group are distributed in proportion to the planned cost of manufactured products.

Accounting for general production and general business expenses

Analytical accounting on account 25 “General production expenses” is carried out by cost centers. That is, for those divisions of the organization that are involved in the production of products.

Therefore, when closing the month, the expenses accumulated on this account for this production division are written off to the debit of account 20.01 “Main production” for the same division and are distributed in it among product groups in proportion to the distribution base.

On the contrary, analytical accounting on account 26 “General production expenses” is carried out for any divisions of the organization where general business expenses arise. These divisions may not be associated with the production of products.

Therefore, when closing the month, the expenses accumulated on this account in this division are distributed across all production departments and item groups of account 20 “Main production” in proportion to the distribution base.

If the accounting policy settings specify that general business expenses are included in the cost of sales (direct costing), then they will not participate in the formation of the actual cost of production.

Specifications and requirement-invoice

If the standards for the use of materials and semi-finished products for the production of specific types of products are known, then it is advisable to describe them in specifications. Specifying these specifications when releasing products will lead to automatic write-off of the required amount of materials and semi-finished products.

Each specification is characterized by the necessary set and volume of materials and semi-finished products that are necessary to produce a given quantity of products.

If necessary, materials and semi-finished products can be transferred to production using a special document, a demand invoice.

Accounting for work in progress (WIP)

In tax accounting, the calculation of the actual cost of products is determined by the costs accumulated on account 20 “Main production”, excluding the balances of work in progress.

Completed work and services that have not yet been delivered to the customer and/or not accepted by him, the contractor is obliged to include in the balances of the work in progress, clause 1 art. 319 Tax Code of the Russian Federation.

There is an exception to this rule for services. The Contractor has the right to attribute the amount of direct costs for the provision of production services carried out in the reporting (tax) period in full to the reduction of income from production and sales of this reporting (tax) period without distribution to the balances of work in progress; para. 3 p. 2 art. 318 NK RF

This right is implemented in the 1C Accounting 3.0 program. True, it is very important to keep in mind the following circumstance. In the configuration, there is no formal distinction between work and production services. Therefore, if the contractor performs work and provides services, then in no case can you set the option to write off work in progress for a decrease in income. Because it will also be used for work. But for work, the legislation does not provide such a right.

Ancillary production services

Services provided by one department to another department are reflected in the “Shift Production Report” document on the “Services” tab. At the same time, the volume of services provided can be indicated in physical or cost terms.

If you know exactly which product group the services of auxiliary production will be written off to, then account 20 “Main production” should be indicated in the report. Otherwise, we indicate account 25 “General production expenses”.

Returnable waste accounting

When releasing products, there may be returnable waste: fabric scraps, chipboard, sawdust, etc. If the “Returnable waste” tab in the product release document is not filled in, this means that they either do not exist, or they are not taken into account and are not used in the future.

Returnable waste can be capitalized either in the form of materials or in the form of goods and only at the planned cost. At the same time, production costs are reduced by the cost of returnable waste.

Returnable waste can be used for your own needs or sold. Revenue from the sale of returnable waste is reflected in other income.

Accounting for defects

The program allows you to work with two types of defects in production.

• A fixable marriage. The document “Demand-invoice” writes off the necessary materials and semi-finished products for correcting defects to the debit of account 28 “Defects in production”. The salaries of employees involved in repairing marriages are also written off to this account. Using, for example, SALT on account 28, we determine the costs of defects. Then, using the “Operation” document, we write them off as the debit of account 96.09 “Reserves for future expenses, other.”
• An irreparable marriage. The release of incorrigible (defective) products is registered with the document “Requirement-invoice” at the planned cost. The cost account is account 28 “Defects in production” and the corresponding analytics. Then, using the “Operation” document, you need to write off the costs of the marriage to the debit of account 91.02 “Other expenses”. Actual scrap costs will have to be estimated manually.

Provided raw materials

The program allows you to work with customer-supplied raw materials in two directions. So, if the enterprise does not have production facilities, then it can transfer its raw materials for processing to third parties. Conversely, it can accept raw materials from third-party customers to produce finished products for them.

Limitations of production accounting

When purchasing a program from a production organization, a difficult question arises. If so, will its production functionality be sufficient? Or is it better to buy a program, or maybe even 1C ERP.

A complete comparison of the functionality of these programs is not the purpose of this article. Here we will dwell on the limitations that exist in the 1C Accounting 3.0 program and that may draw the user’s attention to more specialized programs.

Planned price

During the reporting period, accounting of finished products is carried out at planned prices. The program does not provide the possibility of preliminary assessment of the planned price of products. It will have to be assessed manually.

Specifications

It is impossible to specify technological operations in the specifications; only materials and semi-finished products. Analogues of materials are not provided either. This issue can be resolved by creating several specifications, but in some cases this may turn out to be a cumbersome and inconvenient solution.

Reservation of materials

There is no possibility of reserving materials and semi-finished products. The user will have to keep his finger on the pulse.

Distribution of material costs

When forming the actual cost, material costs at the end of the month are distributed automatically and only in proportion to the planned cost of manufactured products. The program does not provide for distributing them in any other way.

Accounting for defects

Accounting for marriage is provided. However, the actual costs at which the defect will be written off will have to be assessed manually.

Labor costs

If an employee is engaged in the production of products included in different product groups, then it is impossible to automatically write off the costs of paying him in the required proportion to different product groups. Of course, you can come up with “artificial” ways to solve this problem, but they are not always convenient or very cumbersome.

Piece wages

In the 1C Accounting 3.0 program there is no piecework form of remuneration. You can, of course, create types of calculations that will reflect piecework earnings. But the data for it will need to be read somewhere on the knee and manually entered into the program. For such situations, it is better to calculate salaries in the specialized 1C Salary and Personnel Management program.

Custom production

As such, custom production is not provided for in the program; more precisely, it is not automated. There are no documents recording the receipt of orders. However, it is possible to organize custom production. To do this, in the “Nomenclature” directory, for each order we create a new item of nomenclature with the “Products” type. At the same time, in the directory “Nomenclature groups” we create a (preferably with the same name) nomenclature group and include only this order in it.

For small custom production, this is a completely acceptable solution. However, if the share of custom production is relatively large, then these directories will grow rapidly. Accounting will not be very convenient.

Work order

The 1C Accounting 3.0 program does not provide for maintaining work orders. The accountant reflects all necessary transactions using ordinary accounting documents.

Workwear

Let's say a cutter in the same apron cuts both men's jeans and women's dresses, which are included in different nomenclature groups. It is impossible to automatically repay the cost of this apron taking into account the production output. But you can do the following.

In the “Purpose of Use” directory, indicate the method of reflecting expenses in several transactions. For example, one posting to the debit of account 20.01 for the item group “Men’s Jeans”, another to the same account, but for the item group “Women’s Dresses”. For each transaction, in the “Coefficient” column, manually set the corresponding share.

Alternatively, it can be written off as general production or general business expenses.

Inventory and household supplies

For inventory and household supplies, only one entry can be specified in the “Method of reflecting expenses”. Therefore, if a cutter uses the same scissors to cut both men's jeans and women's dresses, then it will not be possible to cover their cost for both product groups.

You can play around: in the document “Transfer of materials into operation”, on the “Inventory and household supplies” tab, indicate two lines for scissors, and in each of them for the “Quantity” column indicate a value, for example, 0.5; that is, half a pair of scissors. In this case, for each half you can specify its own way of reflecting expenses.

If the technological process allows, then it is better for different product groups to use their own inventory and household supplies. Alternatively, their cost can be written off as general business or production expenses.

Accounting for work in progress

In 1C Accounting 3.0, only total accounting is provided for accounting for work in progress. It is impossible to indicate how many and what materials and/or semi-finished products remain in the WIP.

Planning

There are no operations for planning the purchase of materials, employment of workers and production of products.

• registration of orders and work orders
• accounting of services provided
• recording the time spent by employees providing services

CONTROL

• monitoring the status of customer orders
• tracking the completion of tasks by employees
• identifying deviations from planned schedules

ANALYSIS

• analysis of services provided - in terms of clients, orders and work orders, etc.
• plan-actual analysis of activities

PLANNING

• planning the load of employees, equipment and other resources
• formation of service delivery schedules

The program "1C: Managing Our Company 8" implements accounting for activities related to the provision of services.

The director and manager can quickly receive information about the status of customer orders: whether they have been completed or are still in the process of execution, whether their deadlines have been missed, etc.

Based on customer orders, the program can create schedules for the provision of services, plan the work of employees, and load the company’s resources. For example, booking vehicles for delivery, etc.

The actual time spent by employees on providing services is displayed in time recording documents. This information can later be used to calculate wages.

In this article we will look at the procedure for preparing documents to display information about contract work or services. “Order - Work Order” documents contain all the necessary data for each stage of interaction with the client when completing an order.

We will be glad to see you among our clients!

Introduction

Traditionally, the process of working with clients occurs in several stages. Each of them requires documentary evidence, which will contain the necessary data.

The program developers have developed a document that combines the capabilities of different forms. The document is used to comprehensively reflect in the system the stages of interaction with the client during order execution.

Order - work order is a universal document for reflecting information about contract work or services in "1C:Enterprise 8 UNF".

Characteristics of the document

Order - work order provides the functionality that is typical for the following documents:

“Buyer’s order”;

"An invoice for payment";

“Certificate of completed work”, etc.

The document is located in the "Works" section (Fig. 1).

Fig.1. Document "Order - work order"

We can create a new document by clicking the “Create” or “Create based on” button (Fig. 2).

Fig.2. Creating a new document

Basic details when creating a document

Example 1.
The company provided a service to a third party to install computer equipment, and a specialist was dispatched.

Our specialist spent 3:00 at the client’s company. The total amount of the service was 1500 UAH (1 hour = 500 UAH).

This information must be reflected in the program. Create a new document "Order - Work Order" and fill in the basic details on the "Robots" tab:

1. Attribute "Type of work" - select a position from the directory "Nomenclature";
2. The attribute “Work, service” is a position from the directory “Nomenclature”, which indicates the action performed, indicating the time spent on it;
3. The “Specification” attribute is a record of the directory of the same name, which defines the list of materials used (in our example, this attribute is not used, since we provide services) (Fig. 2).

Rice. 3 Filling in the basic details of the document

The Items tab displays a list of sold items associated with the order.

On the "Advance payment" tab, indicate documents that show payment towards the execution of the order, if this is necessary in accordance with the rules of the company.

On the “Salary” tab in the “Executive Salary Distribution” tabular section, the employees involved in fulfilling the order are indicated, and the terms of payment are also indicated.

Printable document forms

Rice. 3 Printed forms of the document "Order - work order"

Analysis of document movement in program reports

After recording and conducting “Order - Work Order”, movement occurs associated with the costs of materials and goods.

For analysis, you can generate a report "Movement of goods", according to which you can analyze the costs of materials that were included in the document in accordance with the specification, and the costs of goods that are on the "Goods" tab.